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Renewal of Estates Management Software Licenses (Planon)

OPEN UNIVERSITY(THE)

This public procurement record has 1 release in its history.

Award

22 Jul 2026 at 10:05

Award Notice
Summary of the contracting process

The Open University, located in Milton Keynes, has completed the procurement process for the "Renewal of Estates Management Software Licenses (Planon)" under the industry category of "Software package and information systems". This procurement, which falls within the award stage, is a direct award to Academia Limited as a software reseller through the Procurement Services Software Products and Associated Services Y23065 framework. The contract, valued at £298,155.38 inclusive of VAT, spans a three-year term from 1st August 2026, with the possibility of a two-year extension. The contract aims to renew existing software licenses for estate management, supporting tasks such as planned maintenance and hospitality bookings.

This procurement presents substantial growth opportunities for large-scale businesses particularly those specialising in software provision and management services. The selective procurement method, calling off from a framework agreement, indicates a streamlined approach favoring established service providers such as Academia Limited. Companies operating within the software sector, especially those capable of delivering robust estate management solutions, stand well-suited to participate or partner in similar future opportunities. The contract not only affirms the demand for specialised software expertise but also highlights potential for businesses to secure long-term commitments via framework agreements.

How relevant is this notice?

Notice Information

Notice Title

Renewal of Estates Management Software Licenses (Planon)

Notice Description

Planon is an existing and embedded estate management software used to manage planned maintenance, reactive work, hospitality and central room booking. The contract is a direct award to Academia Limited as a software reseller under the Procurement Services Software Products and Associated Services Y23065 framework. This contract is for the renewal of the licenses for a 3 year period with the option to extend for an additional 2 years (up to 5 years in total). The value for the initial 3 year term is PS171,821.06 inc VAT, and PS126,334.32 inc VAT for the additional extension option, giving a potential total contract value of PS298,155.38.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-43952482-f976-4df6-8a8c-208e003f37fc
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6a0a617f-9e50-4e6b-a148-1aa9afbbbe84
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£298,155 £100K-£500K
Lots Value
Not specified
Awards Value
£298,155 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20262 weeks ago
Submission Deadline
21 Jul 2026Expired
Future Notice Date
Not specified
Award Date
21 Jul 20262 weeks ago
Contract Period
31 Jul 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OPEN UNIVERSITY(THE)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MILTON KEYNES
Postcode
MK7 6AA
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ12 Milton Keynes
Delivery Location
Not specified
Local Authority
Milton Keynes
Electoral Ward
Monkston
Westminster Constituency
Milton Keynes Central

Supplier Information

Number of Suppliers
1
Supplier Name

ACADEMIA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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