Tender

Provision of an HR System

COMMONWEALTH WAR GRAVES COMMISSION

This public procurement record has 3 releases in its history.

TenderCancellation

14 Mar 2018 at 14:45

Tender Notice
Tender

14 Mar 2018 at 14:44

Tender Notice
Planning

14 Mar 2018 at 14:39

Planned Procurement Notice
Summary of the contracting process

The Commonwealth War Graves Commission (CWGC) is seeking a unified Human Resource Information System (HRIS) to replace its current systems. This procurement initiative is classified under goods and falls within the industry category of time accounting or human resources software. The tender, titled "Provision of an HR System," is currently in the planning stage, with a tender period set to end on 3rd June 2018. The contract is estimated to commence on 4th June 2018 and continue until 3rd June 2022. CWGC, headquartered in Maidenhead, United Kingdom, serves a global mission, employing around 1,250 staff across multiple regions including Africa, Asia, Europe, and Canada.

This tender presents significant opportunities for businesses that specialise in HR technology and software solutions, particularly those with capabilities in multi-language operation, currency management, and integration with local payroll services. Companies that can provide comprehensive HR functionalities—such as employee self-service, performance management, recruitment tracking, and data analytics—will be well-positioned to compete. CWGC encourages small and medium enterprises (SMEs) to consider participating in this procurement process, as it aims to foster innovation and efficiency in its HR operations.

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Notice Information

Notice Title

Provision of an HR System

Notice Description

The Commonwealth War Graves Commission (CWGC) is responsible for the commemoration of almost 1.7million members of the Commonwealth forces who gave their lives in the two world wars. CWGC cares for cemeteries and memorials at 23,000 locations, in 154 countries. The Commission is headquartered in Maidenhead (United Kingdom) and employs approx. 1250 people across five main global areas as follows: * Africa & Asia Pacific Area (AAPA) * Mediterranean Area (MA) * Western Europe Area (WEA) * UK & Northern Area (UKNA) * Canada The Commission is currently using CIPHR as its Central HR System Information System (HRIS) in the UK, supplemented with various local databases, spread sheets and manual recording processes. In addition, local payroll solutions are in place for some countries. CWGC is looking to replace its current solution and processes with a unified global HRIS solution whilst continuing to use local payroll providers to ensure compliance with country specific legislation. As a minimum, potential tenderers will be required to meet the Global HRIS high level requirements as follows: * Operate in multiple languages. * Manage multiple currency. * Interface with a range of local payroll providers. * Manager and Employee Self Service * Core HR Administration * Sickness/Absence Management * Learning & Development - Performance Management & Appraisals * Recruitment and Applicant Tracking * Reporting / Management Information and Analytics We are not seeking expressions of interest at this stage, potential tenderers are only required to take note of this opportunity. A formal Contract Notice will be issued in due course, in accordance with the Open Procedure of the EU Procurement Directives. Please note: This is a prior information notice and therefore the proposed contract dates, and value of the contract, referred to elsewhere in this notice, are estimates at this stage and may change prior to the Contract Notice being published. This notice is linked to Prior Information Notice reference 2018/S 036-078537 dated 21/02/2018

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-44936c4c-b29b-42d3-8172-82282dffeeaf
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/694bda5f-d763-4e0b-88c2-b4a6fa3ee4b7
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Mar 20187 years ago
Submission Deadline
3 Jun 2018Expired
Future Notice Date
19 Feb 2018Expired
Award Date
Not specified
Contract Period
3 Jun 2018 - 3 Jun 2022 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COMMONWEALTH WAR GRAVES COMMISSION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDENHEAD
Postcode
SL6 7DX
Post Town
Slough
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
Not specified
Local Authority
Windsor and Maidenhead
Electoral Ward
St Mary's
Westminster Constituency
Maidenhead

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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