Tender

Temporary Fine Arts Storage for the Arts Collection

BRITISH COUNCIL(THE)

This public procurement record has 1 release in its history.

Tender

23 Jul 2018 at 15:19

Tender Notice
Summary of the contracting process

The British Council is seeking professional commercial storage solutions for its art collection under the tender titled "Temporary Fine Arts Storage for the Arts Collection." This procurement falls within the storage and warehousing services industry and is located in Greater London. The tender is currently in the active planning stage, with bids required to be submitted by 30 August 2018. Once awarded, the contract will commence on 1 February 2019 and is expected to last for up to three years, depending on the effectiveness of the solution provided. This procurement is conducted through an open procedure, allowing a wide range of bidders to participate.

This tender presents a significant opportunity for businesses specialised in art storage and logistics, particularly those capable of providing secure, climate-controlled environments for valuable artworks. Companies with expertise in handling, packing, and transporting art would find this contract well-suited to their capabilities. Additionally, small and medium-sized enterprises (SMEs) and voluntary or community sector enterprises (VCSEs) are encouraged to participate, as the British Council aims to maintain current operational standards and potentially extend the contract duration based on the quality of service delivered.

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Notice Information

Notice Title

Temporary Fine Arts Storage for the Arts Collection

Notice Description

The British Council is looking for temporary professional commercial operational storage for its art Collection. The British Council Collection was established in 1938 and contains more than 8,700 modern and contemporary works by prominent and emerging UK artists and includes paintings, prints and drawings, photography, sculpture, multi-media and installation. It is managed by the Visual Arts Department. The collection is currently housed in West London in a building which has now served its purpose as a collection centre, is too small, inefficient and is putting the collection at risk. The British Council has determined that the best course of action is to place the collection in safety and procure the services of a Commercial Art Storage organisation to provide temporary storage until such time as a permanent replacement for the existing store is found. The British Council will require this storage provision for at least a year. If the model selected proves to provide an effective solution, we would look to extend this to a period of up to 5 years. It is important to recognise that the British Council intends to operate the Collection activities at the same level or like that which it currently carries out. We are not looking for a 'mothball storage solution'. The Scope of Services include but are not limited to: The following categories 1. Provision of secure, environmentally controlled storage space of art works in Greater London 2. Provision of Racking or other storage facilities to allow for accessing the works 3. Provision of space separate to the storage space for packing of art works 4. Provision of facilities for transporting Art works (loading bay, transportation, goods receipt etc) 5. Provision of space for viewing/displaying works 6. Provision of a Crate making service (if not provision of space below) 7. The ability for BC staff to work from the store on a flexible basis 8. Provision of logistical support for the relocation of the art work from the existing store. The optional requirements include: 1. Provision of a laboratory environment conservation space 2. Access to or provision of space that will facilitate a workshop [for framing, crate making and packing] 3. The provision of office space/hot desks for staff 4. The provision of a crate making service 5. The provision of an area for Quarantine for works returning from overseas. 6. Provision of pull out racking for frames/cased artworks 7. Provision of a separate British Council demise within a storage facility Due to the sensitive nature of the information in the tender documentation, the full tender pack will only be released to tenderers able to sign and return a 2 way Non-Disclosure Agreement [NDA]. Please register at https://in-tendhost.co.uk/britishcouncil and access the NDA by 26 July 2018. Additional information: Full tender pack is available when the interested organisation has signed and returned a 2 Way Non Disclosure Agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-44aba380-3c02-4dc3-b404-10793c07f63a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/076b706c-79e4-4733-b5d4-50d0661cc88e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63120000 - Storage and warehousing services

Notice Value(s)

Tender Value
£100 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20187 years ago
Submission Deadline
30 Aug 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2019 - 1 Feb 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRITISH COUNCIL(THE)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MANCHESTER
Postcode
M1 6BB
Post Town
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
TLI London
Local Authority
Manchester
Electoral Ward
Piccadilly
Westminster Constituency
Manchester Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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