Award

DN597708 KCHFT Document Storage/Records Management and Scanning/Digitisation

KENT COMMUNITY HEALTH NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Award

29 Jul 2022 at 14:14

Award Notice
Summary of the contracting process

The procurement process initiated by Kent Community Health NHS Foundation Trust involves a contract for Document Storage, Records Management, and Scanning/Digitisation services, under the title "DN597708 KCHFT Document Storage/Records Management and Scanning/Digitisation". This mini-competition falls within the archiving services industry and is located in Ashford, England. The contract, valued at £600,000 and set to commence on 1st August 2022, will last until 31st July 2027, following a tender period that concluded on 19th April 2022. The award was announced on 29th July 2022, with Restore PLC being selected as the supplier.

This tender presents substantial opportunities for businesses specialising in document management, archiving solutions, and digital scanning services. Companies capable of providing secure storage and retrieval systems, along with bulk scanning capabilities, would find this contract particularly relevant. With the expectation of handling a large volume of records and offering a variety of services like 'scan on demand', businesses aiming to grow in the health sector’s support services could benefit significantly from this procurement process.

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Notice Information

Notice Title

DN597708 KCHFT Document Storage/Records Management and Scanning/Digitisation

Notice Description

Mini competition in relation to framework agreement for Document Storage, Records Management, and Integrated Solutions via Framework agreement: NHS SBS contract reference number: SBS/21/NL/ZWD/1017310173 Tender Offer reference number: DN597708 The Trust was seeking a provider with the capability to deliver a secure document storage, retrieval and destruction service, including Scan on demand and bulk scanning services at a point agreed within the contract period. This service is expected to include but not be limited to: * Intake, cataloguing, indexing and secure storage of approximately 40,000 boxes initially; * Box level retrieval including 24-hour response and the possibility to include an out of hours emergency retrieval service; * Access for named KCHFT users to the cataloguing system in order to locate and order boxes, run reports and have access to 'real' time information; * Intake, cataloguing and indexing of new deposits and refiles, and; * Lower storage and slower retrieval times for non-urgent records, e.g. 'deep storage' * Scan on demand service * Bulk scanning service

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-46294b39-6b90-4cc7-88bb-d57ddcc00e86
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/40d9d96d-2ef6-4b9c-8b38-591ceb5247f7
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

79995100 - Archiving services

92512000 - Archive services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
Not specified
Awards Value
£515,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20223 years ago
Submission Deadline
19 Apr 2022Expired
Future Notice Date
Not specified
Award Date
28 Jul 20223 years ago
Contract Period
31 Jul 2022 - 31 Jul 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KENT COMMUNITY HEALTH NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ASHFORD
Postcode
TN25 4AZ
Post Town
Tonbridge
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Ashford
Electoral Ward
Goat Lees
Westminster Constituency
Ashford

Supplier Information

Number of Suppliers
1
Supplier Name

RESTORE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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