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Managed Print Services Multi Functional Devices (MFD)

Sheffield City Council

This public procurement record has 1 release in its history.

Award

03 Aug 2026 at 12:01

Award Notice
Summary of the contracting process

Sheffield City Council procured managed print services centred on multifunctional devices (MFDs), including photocopying and offset printing equipment. The requirement is for the provision and management of office print equipment and associated services, under a wider arrangement for multifunctional print devices and digital transformation solutions. The buying organisation is Sheffield City Council. Delivery locations are broad: the United Kingdom, Europe, the Isle of Man, the Channel Islands, British Overseas Territories and the rest of the world are all listed. This is a services procurement rather than a purchase of standalone office goods. The requirement may suit providers of managed print, fleet management, MFD supply, print support and related digital workplace services.

The procurement has been awarded and is complete. Sheffield City Council made a direct award through the Multifunctional Print Devices and Associated Digital Transformation Solutions arrangement, reference UOE/DU/MFD/01. The award decision was dated 20 March 2026. Aurora Managed Services Ltd was selected as supplier for the full requirement, with an award value of £1,275,971. The contract runs from 1 April 2026 to 31 March 2031. The underlying tender was classified as services, with office machinery and photocopying equipment classifications also applied. The opportunity was identified as suitable for small and medium-sized enterprises and voluntary, community and social enterprises. No lot split or separate evaluation weighting is recorded.

For suppliers that did not win this award, the procurement demonstrates established demand from Sheffield City Council for a managed, multi-functional print estate delivered through a structured public-sector route. A credible future competitor would need to supply, operate and support MFDs at council scale, with dependable equipment availability, maintenance, consumables management and user support. Experience of managed print services and photocopying equipment would be directly relevant, as would the ability to coordinate services across a wide geographic footprint. Providers should also be able to work within a framework or other approved purchasing arrangement, because this requirement was fulfilled by direct award through an existing multifunctional print and digital transformation solutions arrangement. Smaller businesses and VCSEs were expressly considered suitable supplier types.

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Notice Information

Notice Title

Managed Print Services Multi Functional Devices (MFD)

Notice Description

contract awarded via Multifunctional Print Devices and Associated Digital Transformation Solutions UOE/DU/MFD/01 to provide Managed Print Services Multi Functional Devices (MFD)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-46b5b2bb-369c-4b27-8c4a-1407df5ce68b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6972bf70-fa6f-44af-aa65-fc6d89dab20d
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30100000 - Office machinery, equipment and supplies except computers, printers and furniture

30120000 - Photocopying and offset printing equipment

Notice Value(s)

Tender Value
£1,275,971 £1M-£10M
Lots Value
Not specified
Awards Value
£1,275,971 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Mar 20266 months ago
Contract Period
1 Apr 2026 - 31 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sheffield City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2HH
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
Not specified
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

Aurora Managed Services Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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