Award

Democratic Services Software Licence Purchase

HAMPSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

05 Oct 2023 at 10:19

Award Notice
Award

15 Feb 2023 at 12:08

Award Notice
Summary of the contracting process

The Hampshire County Council (HCC) has completed the procurement process for the Democratic Services Software Licence Purchase via a selective method. The contract, valued at £132,650, comes under the services category. The procurement stage was initiated on 1st February 2023, with the tender period closing on the same day. The contract period is set to begin on 22nd February 2023 and run until 21st February 2027. The software package will be delivered to a postal code in SO23 8UJ, located in Winchester, England.

This tender presents opportunities for businesses, particularly SMEs, in the software package and information systems industry to engage with Hampshire County Council. The procurement method involved a call-off from a framework agreement, making it suitable for organisations looking to provide tailored solutions to the public sector. Businesses interested in governance and meeting management software solutions geared towards enhancing decision-making processes could find this tender conducive to leveraging their expertise and capabilities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Democratic Services Software Licence Purchase

Notice Description

HCC requires the use of a governance and meeting management software package for its Democratic Services Team. The software will help HCC improve access to information and will increase internal and external publication speed and accuracy. The software will enable HCC to demonstrate open decision making. Additional information: This contract was awarded via the Crown Commercial Services RM3821 Data and Applications Solutions Framework The contract value has been amended from PS106,000 to PS132,650 to reflect the purchase of a system enhancement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4a056d75-5c86-4a26-946a-a94ff227c8b2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fbf37ada-72be-4d7a-b3e2-b7885fc3856d
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£132,650 £100K-£500K
Lots Value
Not specified
Awards Value
£132,650 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 20232 years ago
Submission Deadline
1 Feb 2023Expired
Future Notice Date
Not specified
Award Date
7 Feb 20233 years ago
Contract Period
22 Feb 2023 - 21 Feb 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAMPSHIRE COUNTY COUNCIL
Contact Name
Not specified
Contact Email
procurement.support@hants.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WINCHESTER
Postcode
SO23 8ZB
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Winchester
Electoral Ward
St Michael
Westminster Constituency
Winchester

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-4a056d75-5c86-4a26-946a-a94ff227c8b2-2023-10-05T11:19:06+01:00",
    "date": "2023-10-05T11:19:06+01:00",
    "ocid": "ocds-b5fd17-4a056d75-5c86-4a26-946a-a94ff227c8b2",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "LG21070",
        "title": "Democratic Services Software Licence Purchase",
        "description": "HCC requires the use of a governance and meeting management software package for its Democratic Services Team. The software will help HCC improve access to information and will increase internal and external publication speed and accuracy. The software will enable HCC to demonstrate open decision making. Additional information: This contract was awarded via the Crown Commercial Services RM3821 Data and Applications Solutions Framework The contract value has been amended from PS106,000 to PS132,650 to reflect the purchase of a system enhancement.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "SO23 8UJ"
                    },
                    {
                        "postalCode": "SO23 8UJ"
                    }
                ]
            }
        ],
        "value": {
            "amount": 132650,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2023-02-01T14:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2023-02-22T00:00:00Z",
            "endDate": "2027-02-21T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/R7P26Eu7",
            "name": "HAMPSHIRE COUNTY COUNCIL",
            "identifier": {
                "legalName": "HAMPSHIRE COUNTY COUNCIL",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/R7P26Eu7"
            },
            "address": {
                "streetAddress": "The Castle",
                "locality": "WINCHESTER",
                "postalCode": "SO238ZB",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "procurement.support@hants.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-01628868",
            "name": "CIVICA UK LIMITED",
            "identifier": {
                "legalName": "CIVICA UK LIMITED",
                "scheme": "GB-COH",
                "id": "01628868"
            },
            "address": {
                "streetAddress": "Southbank Central,30 Stamford Street LONDON SE1 9LQ GB"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/R7P26Eu7",
        "name": "HAMPSHIRE COUNTY COUNCIL"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-4a056d75-5c86-4a26-946a-a94ff227c8b2-1",
            "status": "active",
            "date": "2023-02-07T00:00:00Z",
            "datePublished": "2023-02-15T12:08:16Z",
            "value": {
                "amount": 132650,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-01628868",
                    "name": "CIVICA UK LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2023-02-22T00:00:00Z",
                "endDate": "2027-02-21T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/fbf37ada-72be-4d7a-b3e2-b7885fc3856d",
                    "datePublished": "2023-02-15T12:08:16Z",
                    "format": "text/html",
                    "language": "en",
                    "dateModified": "2023-10-05T11:19:06+01:00"
                }
            ]
        }
    ]
}