Award

Mechanical & Electrical Maintenance Support Service, encompassing Digital Building Technology

HEART ACADEMIES TRUST

This public procurement record has 1 release in its history.

Award

25 Apr 2025 at 15:24

Award Notice
Summary of the contracting process

HEART Academies Trust has concluded a procurement process for the provision of Mechanical & Electrical Maintenance Support Service, including Digital Building Technology, with BAM FM Limited emerging as the successful supplier. The contract is valued at £707,873 and extends over a five-year term, from 1st June 2025 to 1st June 2030. The process falls under the Repair and Maintenance Services category using a selective procurement method, specifically a call-off from a dynamic purchasing system. The procurement takes place in Bedford, England, and was in the award stage as of 25th April 2025, after the tender period ended on 21st March 2025.

This tender presents significant growth opportunities for businesses equipped in mechanical and electrical maintenance, particularly those also capable of integrating digital building technologies into their offerings. SMEs and voluntary, community, and social enterprises (VCSEs) are especially suitable to compete, as the procurement explicitly considers these types of organisations. Companies with strengths in compliance and safety, asset lifecycle management, and the capacity for 24/7 reactive support will find this opportunity aligns well with their service portfolios. Effective contractor management and a commitment to high quality and industry standards will be crucial for delivering on this contract.

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Notice Information

Notice Title

Mechanical & Electrical Maintenance Support Service, encompassing Digital Building Technology

Notice Description

This Further Competition (FC) is being issued by HEART Academies Trust to procure Mechanical & Electrical Maintenance Support Service, encompassing Digital Building Technology for 4 years plus the option to extend for up to 1 year via the DPS for the provision of goods and services to drive social impact and improvement HEART requires high-quality Mechanical & Electrical Maintenance Support Service, encompassing Digital Building Technology and aims to appoint a capable supplier under a single contract to deliver these services across all sites. Scope of Mechanical & Electrical Maintenance Support Service, encompassing Digital Building Technology The services to be provided as part of this procurement include: * Asset Maintenance - Maintain mechanical and electrical (M&E) assets as per the Asset Register to optimise performance and reduce energy consumption. * Compliance & Safety - Ensure compliance with health & safety statutory obligations and provide a safe learning/work environment. * Reactive & Planned Maintenance - Provide 24/7 reactive support and implement a structured Planned Preventative Maintenance (PPM) schedule. * Lifecycle & Cost Management - Maximise asset lifespan, ensure cost-effective usage, and replace assets only when necessary. * Reporting & Transparency - Deliver clear costings, comprehensive reports on remedial works, and maintain the Asset Register. * Operational Flexibility - Minimise disruption to the school day, with planned works scheduled in advance and emergency works prioritised. * Collaboration & Communication - Adopt a 'one team' approach, ensuring clear communication, problem mitigation, and seamless coordination. * Contractor Management - Manage sub-contractors effectively, ensuring they hold relevant qualifications, policies, and safe working practices. * Quality & Standards - Perform all works to industry best practices, using certified engineers and adhering to legal and manufacturer guidelines

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4b0744e2-012a-4fb4-a070-e7860e2aabc7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e4f76728-87c1-414e-83ac-02e3614820a3
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a dynamic purchasing system
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£707,873 £500K-£1M
Lots Value
Not specified
Awards Value
£707,873 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
25 Apr 202510 months ago
Submission Deadline
21 Mar 2025Expired
Future Notice Date
Not specified
Award Date
24 Apr 202510 months ago
Contract Period
31 May 2025 - 1 Jun 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEART ACADEMIES TRUST
Contact Name
Zoe Court
Contact Email
procurement@heartacademiestrust.co.uk
Contact Phone
07741 404863

Buyer Location

Locality
BEDFORD
Postcode
MK41 7PZ
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
Not specified
Local Authority
Bedford
Electoral Ward
De Parys
Westminster Constituency
Bedford

Supplier Information

Number of Suppliers
1
Supplier Name

BAM FM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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