Award

West Northamptonshire Council - Electoral Management System

WEST NORTHAMPTONSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

01 Apr 2026 at 12:25

Award Notice
Summary of the contracting process

West Northamptonshire Council has concluded the procurement process for an Electoral Management System, awarding the contract to Democracy Counts Limited. This procurement falls under the industry category of software package and information systems and IT services, emphasizing cloud-based electoral services. The location for delivering these services is the East Midlands, United Kingdom. The award was facilitated through the Crown Commercial Service G-Cloud 14 Framework, employing a selective procurement method as a part of a call-off from a framework agreement. The procurement stage was completed with a direct award, ensuring a suitable supplier was chosen according to the framework rules. Key dates include the contract commencement on 1st June 2026, with its completion scheduled for 31st May 2030. The tender process finished successfully with the award notice published on 1st April 2026.

This contract for a cloud-based electoral management system creates valuable business growth opportunities for small and medium-sized enterprises (SMEs) specializing in IT services, software development, and support solutions. SMEs that excel in offering reliable, scalable, and innovative software solutions will find this an appealing business prospect. West Northamptonshire Council's commitment to advancing statutory services through digital transformation showcases potential long-term collaboration opportunities for businesses that can deliver high-quality service integrations tailored for public sector operations.

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Notice Information

Notice Title

West Northamptonshire Council - Electoral Management System

Notice Description

West Northamptonshire Council has awarded a contract for the provision of a cloud-based Electoral Registration and Elections Management System via the Crown Commercial Service G-Cloud 14 Framework (RM1557.14). The solution will support the delivery of statutory electoral services, including electoral registration, election management, reporting, and associated administrative functions.. The contract was awarded following a compliant direct award process in accordance with the framework rules, using the Digital Marketplace to identify the most suitable supplier based on the Council's requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4d48bbff-a34b-4675-a43e-a0c3d17f0112
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/96ce78b2-3471-47f0-9f57-706703c0ab4c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£260,163 £100K-£500K
Lots Value
Not specified
Awards Value
£260,163 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
1 Apr 20262 days ago
Submission Deadline
31 Mar 2026Expired
Future Notice Date
Not specified
Award Date
30 Mar 20264 days ago
Contract Period
31 May 2026 - 31 May 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST NORTHAMPTONSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHAMPTON
Postcode
NN1 1ED
Post Town
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
TLF East Midlands (England)
Local Authority
West Northamptonshire
Electoral Ward
Castle
Westminster Constituency
Northampton North

Supplier Information

Number of Suppliers
1
Supplier Name

DEMOCRACY COUNTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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