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Civica Property Management database

The Royal Borough of Kingston upon Thames

This public procurement record has 1 release in its history.

Award

30 Sep 2026 at 09:30

Award Notice
Summary of the contracting process

The Royal Borough of Kingston upon Thames is procuring a property management database used to manage the council’s properties. The requirement is for industry-specific software, rather than general-purpose IT equipment or a property service. Delivery is associated with Kingston upon Thames, with the stated address postcode KT1 1EU. The procurement is categorised as goods. The system’s stated purpose is property management; no further functional scope is described. This purchase is relevant to suppliers of property management software and related database products, particularly those able to serve a local authority managing its own property portfolio.

The procurement is complete and has been awarded to Civica UK Ltd. The award was made on 25 September 2026, and the contract runs from 26 September 2026 to 25 September 2030. The awarded value is £96,346. The council used an open procedure. The original submission deadline was 31 August 2026. The requirement was presented as a single procurement for the database, with no separate lots recorded. The stated suitability flags indicate that the opportunity was not considered suitable for SMEs or voluntary, community and social enterprises. No evaluation criteria are recorded, so the basis on which bids were compared cannot be described.

This award demonstrates demand from Kingston Council for software supporting the management of its property portfolio, at a scale evidenced by a single database contract. Civica UK Ltd, a large supplier, was selected, indicating that established capability in property-management software and the ability to deliver for a council are relevant competitive credentials. Suppliers considering comparable future requirements from this buyer would be best placed with a proven product suited to managing public property assets, a track record of implementation and support in a local-authority setting, and capacity to sustain the system over a multi-year contract. The procurement was run through an open procedure, so a credible competitor would also need to present a clear, complete offer against the council’s specified requirements.

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Notice Information

Notice Title

Civica Property Management database

Notice Description

Database used for the management of RBK Council properties

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4ea73137-9b61-40b2-99a4-eb0897aa4ca8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b8843854-0c74-44cd-b72c-d8088fe6bcfd
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£96,346 Under £100K
Lots Value
Not specified
Awards Value
£96,346 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Sep 20261 weeks ago
Contract Period
26 Sep 2026 - 25 Sep 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Royal Borough of Kingston upon Thames
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KINGSTON UPON THAMES
Postcode
KT1 1EU
Postcode Area
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
Not specified
Local Authority
Kingston upon Thames
Electoral Ward
Kingston Town
Westminster Constituency
Kingston and Surbiton

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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