Award

Committees and Meetings Information System

DERBY CITY COUNCIL

This public procurement record has 1 release in its history.

Award

19 Dec 2019 at 12:19

Award Notice
Summary of the contracting process

The recent procurement process, initiated by Derby City Council, concerns the "Committees and Meetings Information System" (CMIS), aimed at establishing a board portal and committee management system. This service falls under the Information Systems category and is designated for use in Derby, located in the East Midlands. The current stage of the procurement is complete, with the contract having been awarded on 8th March 2019. The total contract value is £74,850 for a maximum period of 48 months, with an initial contract term running from 30th June 2019 to 29th June 2021, and potential extensions extending the term to 29th June 2023.

This tender presents significant opportunities for small and medium-sized enterprises (SMEs) specialising in digital solutions and information systems. Businesses that focus on developing management systems or software for public sector applications would be particularly well-suited to compete for future contracts of this nature. Engaging in this procurement process can facilitate business growth by connecting SMEs with public sector clients and providing a platform for expanding their service offerings within local government frameworks.

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Notice Information

Notice Title

Committees and Meetings Information System

Notice Description

CMIS Committee Management and Paperless Meetings - CMIS is a board portal and committee management system. The requirement is for one Supplier hosted version for Derby City Council meetings and another for Derby Homes Board meetings, and that these remain separate from each other i.e. as separate websites, separate invoices, but both covered by and paid for within the same contract. Procured via G-Cloud on the Digital Marketplace Additional information: May expire 29/06/2021 but 2 x 12 month extension options i.e. to 29/06/2023. PS74,850 Total Contract Value (across 48 month maximum duration), exclusive of VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-511a50e8-2f26-4f7d-8f05-df523d036f57
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a836ac1c-266e-4fca-91a5-2c56db8d04ed
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48810000 - Information systems

Notice Value(s)

Tender Value
£74,850 Under £100K
Lots Value
Not specified
Awards Value
£74,850 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Dec 20196 years ago
Submission Deadline
8 Mar 2019Expired
Future Notice Date
Not specified
Award Date
8 Mar 20196 years ago
Contract Period
29 Jun 2019 - 29 Jun 2021 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY CITY COUNCIL
Contact Name
Andrew Grover
Contact Email
procurement@derby.gov.uk
Contact Phone
01332 640768

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

ASTECH CONSULTANTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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