Award

Electoral Management System

FOLKESTONE AND HYTHE DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Award

27 Jan 2022 at 15:41

Award Notice
Summary of the contracting process

The Folkestone and Hythe District Council is seeking vendors for the provision of an Electoral Management System through a direct award procurement process. This contract, valued at £67,100, falls under the software and IT services industry category, with a focus on enhancing electoral functionalities. The contract period begins on 3rd February 2022 and runs until 2nd February 2026. The tender was awarded on 27th January 2022, with a previous deadline for submission on 14th January 2022. The intended improvements include cloud-hosted capabilities, efficient polling district reviews, and digital canvassing applications to streamline electoral processes.

This opportunity may particularly benefit small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that specialise in software development and IT services. Companies with expertise in cloud-hosted solutions, electoral technologies, or innovative electoral management systems are encouraged to engage, as they can contribute to the operational efficiencies required by the council's elections team. The integration of modern technologies in electoral processes presents a fertile ground for growth in this sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Electoral Management System

Notice Description

Provision of Electoral Management System to: * To uphold and maintain the functionality of what the current EMS can do, to achieve the ERO and RO standards set by legislation and the Electoral Commission. * Enable the team to work with mapping functionality to make polling district reviews and boundary changes a lot more efficient by end of March 2022. * A supplier that has the ability to be cloud-hosted now or in the future. * A better postal vote scanning software package that doesn't rely on Kofax or any other subsidiary software package that needs specialist attention from our IT department. * To have a canvassing application for digital door knocking. * To have new and innovative ways to bring about efficiencies within the elections team during election timetables or annual registration activities. Direct Award via CCS Gcloud12 (RM1557.12).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-51abbd52-d45d-42eb-bf50-4a266f8f70df
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/73fe1655-86b0-4022-ac16-d357012e9486
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£67,100 Under £100K
Lots Value
Not specified
Awards Value
£67,100 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jan 20224 years ago
Submission Deadline
14 Jan 2022Expired
Future Notice Date
Not specified
Award Date
27 Jan 20224 years ago
Contract Period
3 Feb 2022 - 2 Feb 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOLKESTONE AND HYTHE DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
FOLKESTONE
Postcode
CT20 2QY
Post Town
Canterbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ44 East Kent
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Folkestone and Hythe
Electoral Ward
Folkestone Central
Westminster Constituency
Folkestone and Hythe

Supplier Information

Number of Suppliers
1
Supplier Name

DEMOCRACY COUNTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-51abbd52-d45d-42eb-bf50-4a266f8f70df-2022-01-27T15:41:19Z",
    "date": "2022-01-27T15:41:19Z",
    "ocid": "ocds-b5fd17-51abbd52-d45d-42eb-bf50-4a266f8f70df",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "SHEPWAY001-DN594663-43145207",
        "title": "Electoral Management System",
        "description": "Provision of Electoral Management System to: * To uphold and maintain the functionality of what the current EMS can do, to achieve the ERO and RO standards set by legislation and the Electoral Commission. * Enable the team to work with mapping functionality to make polling district reviews and boundary changes a lot more efficient by end of March 2022. * A supplier that has the ability to be cloud-hosted now or in the future. * A better postal vote scanning software package that doesn't rely on Kofax or any other subsidiary software package that needs specialist attention from our IT department. * To have a canvassing application for digital door knocking. * To have new and innovative ways to bring about efficiencies within the elections team during election timetables or annual registration activities. Direct Award via CCS Gcloud12 (RM1557.12).",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "72000000",
                "description": "IT services: consulting, software development, Internet and support"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 67100,
            "currency": "GBP"
        },
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "tenderPeriod": {
            "endDate": "2022-01-14T23:59:00Z"
        },
        "contractPeriod": {
            "startDate": "2022-02-03T00:00:00Z",
            "endDate": "2026-02-02T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-93662",
            "name": "Folkestone and Hythe District Council",
            "identifier": {
                "legalName": "Folkestone and Hythe District Council"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Folkestone",
                "postalCode": "CT20 2QY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ade Agboola",
                "email": "ade.agboola@folkestone-hythe.gov.uk",
                "telephone": "+44 1303853377"
            },
            "details": {
                "url": "https://www.folkestone-hythe.gov.uk/your-council/council-information/contracting"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-196000",
            "name": "Democracy Counts Ltd",
            "identifier": {
                "legalName": "Democracy Counts Ltd"
            },
            "address": {
                "streetAddress": "WA5 1DF"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-93662",
        "name": "Folkestone and Hythe District Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-51abbd52-d45d-42eb-bf50-4a266f8f70df-1",
            "status": "active",
            "date": "2022-01-27T00:00:00Z",
            "datePublished": "2022-01-27T15:41:18Z",
            "value": {
                "amount": 67100,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-196000",
                    "name": "Democracy Counts Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2022-02-03T00:00:00Z",
                "endDate": "2026-02-02T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/73fe1655-86b0-4022-ac16-d357012e9486",
                    "datePublished": "2022-01-27T15:41:18Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}