Award

PROVISION OF A FACILITIES MANAGEMENT SYSTEM

YORKSHIRE AND HUMBER POLICE PROCUREMENT (Y&HPP)

This public procurement record has 1 release in its history.

Award

09 Dec 2017 at 16:30

Award Notice
Summary of the contracting process

The procurement process involves the Yorkshire and Humber Police Procurement (Y&HPP), seeking to contract for the "Provision of a Facilities Management System". This initiative falls under the software package and information systems industry category and is located in Yorkshire and the Humber, United Kingdom. The procurement method is an open procedure, and the key deadline for submissions was on 23rd June 2017. The total contract value is £1,320,000, spanning a duration of four years, with a contract start date of 1st December 2017 and an end date of 30th November 2024, along with three optional 12-month extensions.

This tender presents significant opportunities for businesses, particularly those in software development and IT services, as it seeks an off-the-shelf solution to enhance the management of police estates. Companies specialising in facilities management systems or similar software solutions would be well-suited to compete for this contract. Small and medium enterprises (SMEs) are encouraged to participate, leveraging their innovative capabilities to meet the specific needs of the police and fire rescue services that may utilise this framework in the future.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

PROVISION OF A FACILITIES MANAGEMENT SYSTEM

Notice Description

South Yorkshire and Humberside Police are looking to procure an off the shelf Faciliaties Management System to manage the end to end running of a complex buildings estate. This off the shelf software is required to replace a number of existing processes and systems which are no longer fit for purpose. The system will assist the forces to more effectively manage the Estates records, conform with Health and Safety Legislation and maintain service levels dispite austerity measures. Although initially for use by South Yorkshire and Humberside Police, the framework will be available to North and West Yorkshire Police and South Yorkshire and Humberside Fire and Rescue should they choose to utilise this in the future. The contrsct will be for 4 years with 3 x 12 month optional extensions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-524b2ecf-afba-42c1-bb9c-176383d306f6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/14e5bda8-fb27-40c8-b4b4-690f533f7dbd
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1,320,000 £1M-£10M
Lots Value
Not specified
Awards Value
£389,340 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Dec 20178 years ago
Submission Deadline
23 Jun 2017Expired
Future Notice Date
Not specified
Award Date
1 Oct 20178 years ago
Contract Period
1 Dec 2017 - 30 Nov 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORKSHIRE AND HUMBER POLICE PROCUREMENT (Y&HPP)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S9 2EH
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
Darnall
Westminster Constituency
Sheffield South East

Supplier Information

Number of Suppliers
1
Supplier Name

THE TECHNOLOGY FORGE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-524b2ecf-afba-42c1-bb9c-176383d306f6-2017-12-09T16:30:24Z",
    "date": "2017-12-09T16:30:24Z",
    "ocid": "ocds-b5fd17-524b2ecf-afba-42c1-bb9c-176383d306f6",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "20171209163020-36335",
        "title": "PROVISION OF A FACILITIES MANAGEMENT SYSTEM",
        "description": "South Yorkshire and Humberside Police are looking to procure an off the shelf Faciliaties Management System to manage the end to end running of a complex buildings estate. This off the shelf software is required to replace a number of existing processes and systems which are no longer fit for purpose. The system will assist the forces to more effectively manage the Estates records, conform with Health and Safety Legislation and maintain service levels dispite austerity measures. Although initially for use by South Yorkshire and Humberside Police, the framework will be available to North and West Yorkshire Police and South Yorkshire and Humberside Fire and Rescue should they choose to utilise this in the future. The contrsct will be for 4 years with 3 x 12 month optional extensions.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 389340,
            "currency": "GBP"
        },
        "value": {
            "amount": 1320000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2017-06-23T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2017-09-01T00:00:00+01:00",
            "endDate": "2024-11-30T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-9261",
            "name": "Yorkshire and Humber Police Procurement (Y&HPP)",
            "identifier": {
                "legalName": "Yorkshire and Humber Police Procurement (Y&HPP)"
            },
            "address": {
                "streetAddress": "South Yorkshire Police, Carbrook House, 5 Carbrook",
                "locality": "Sheffield",
                "postalCode": "S9 2EH",
                "countryName": "ENG"
            },
            "contactPoint": {
                "name": "Carole Carrigan",
                "email": "carole.carrigan@southyorks.pnn.police.uk",
                "telephone": "+44 7464983776"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-74010",
            "name": "THE TECHNOLOGY FORGE",
            "identifier": {
                "legalName": "THE TECHNOLOGY FORGE"
            },
            "address": {
                "streetAddress": "4th Floor Marshalls Mills Marshall Street Leeds LS11 9YJ"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-9261",
        "name": "Yorkshire and Humber Police Procurement (Y&HPP)"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-524b2ecf-afba-42c1-bb9c-176383d306f6-1",
            "status": "active",
            "date": "2017-10-02T00:00:00+01:00",
            "datePublished": "2017-12-09T16:30:24Z",
            "value": {
                "amount": 389340,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-74010",
                    "name": "THE TECHNOLOGY FORGE"
                }
            ],
            "contractPeriod": {
                "startDate": "2017-12-01T00:00:00Z",
                "endDate": "2024-11-30T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/14e5bda8-fb27-40c8-b4b4-690f533f7dbd",
                    "datePublished": "2017-12-09T16:30:24Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}