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715904525 GCA RM6259 VAS: Parliamentary and FOI Case Management System

Ministry of Defence

This public procurement record has 1 release in its history.

Award

20 Oct 2026 at 16:07

Award Notice
Summary of the contracting process

The Ministry of Defence (MOD) procured a parliamentary and Freedom of Information (FOI) case management system, including software supply services (CPV 72268000). The system supports the MOD’s handling of parliamentary business, FOI requests and data protection obligations, including compliance with the Freedom of Information Act 2000, Data Protection Act 2018 and UK GDPR, as well as ministerial accountability and transparency commitments. The buyer is the MOD; the contracted service is associated with London. The requirement is for a case management system to support the department’s statutory and wider information-handling responsibilities.

The procurement is complete and was awarded to Fivium Limited through a direct award call-off from the RM6259 Vertical Application Solutions framework. The award date was 30 September 2026. The awarded contract value is £1,265,508, with a contract period from 30 September 2026 to 29 September 2028. The published tender response deadline was 29 September 2026. The process is categorised as a selective procurement method and as services. The award records one supplier and one contract; no lots are identified. The procurement was framed around supplying a case management system for parliamentary casework, FOI requests and data protection compliance. The published data does not state evaluation criteria for this framework call-off.

For suppliers of case management software, this award demonstrates MOD demand for a system that handles parliamentary business, FOI requests and data protection casework within a central government department. A credible competitor would need a software product and delivery capability suited to supporting statutory information-handling obligations, ministerial accountability and transparency commitments. The selected provider is a small or medium-sized enterprise, and the procurement was marked as suitable for SMEs, indicating that this requirement was not limited to large suppliers. The contract documents include schedules covering ICT services, security, business continuity and disaster recovery, processing data, continuous improvement and exit management. Suppliers able to deliver and support secure, resilient case-management services in a government environment would therefore be well placed to compete when this specific requirement returns to the MOD.

How relevant is this notice?

Notice Information

Notice Title

715904525 GCA RM6259 VAS: Parliamentary and FOI Case Management System

Notice Description

As a Central Government Department, the Ministry of Defence (MOD) has a series of data processing and information obligations to fulfil in respect of Parliamentary business, Freedom of Information (FOI) requests and Data Protection legislation. The Department relies upon use of a case management system to support compliance with statutory obligations under the Freedom of Information Act 2000, Data Protection Act 2018 and UK GDPR, together with ministerial accountability requirements and wider transparency commitments. The Contract Award Notice is being published in accordance with transparency requirements and relates to a direct award under framework RM6259 Vertical Application Solutions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5406995c-9cf7-41a9-a21c-ad8dceb333ef
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b4f28817-7c35-4d7c-ae4d-9930a823c0d1
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72268000 - Software supply services

Notice Value(s)

Tender Value
£1,265,508 £1M-£10M
Lots Value
Not specified
Awards Value
£1,265,508 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Sep 20264 weeks ago
Contract Period
30 Sep 2026 - 29 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CORSHAM
Postcode
SN13 9NR
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK72 Wiltshire
Delivery Location
TLI London
Local Authority
Wiltshire
Electoral Ward
Corsham Without
Westminster Constituency
Chippenham

Supplier Information

Number of Suppliers
1
Supplier Name

Fivium Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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