Tender

Fully Integrated Cloud based Housing Management, Asset Management and Contractor Solution incorporating scheduling and mobile working functionality

CITY OF LINCOLN

This public procurement record has 1 release in its history.

Tender

16 Feb 2022 at 13:58

Tender Notice
Summary of the contracting process

The City of Lincoln is seeking tenders for a project titled "Fully Integrated Cloud based Housing Management, Asset Management and Contractor Solution incorporating scheduling and mobile working functionality." This procurement, classified under the Computer-related services category, is currently in the Tender stage, with a closing date for submissions set for 22nd March 2022. The contract is expected to commence on 3rd May 2022 and will run for an initial period of five years and six months, concluding in November 2029, with possible extensions available. The total contract value is estimated at £800,000, with a minimum value of £500,000.

This tender presents significant opportunities for businesses specialising in cloud-based applications, housing and asset management systems, and software consultancy. Companies that are experienced in delivering integrated services and have a strong background in Software as a Service (SaaS) models would be well-equipped to compete for this contract. Small and medium-sized enterprises (SMEs) are encouraged to apply, given the suitability criteria that support their participation in this procurement process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Fully Integrated Cloud based Housing Management, Asset Management and Contractor Solution incorporating scheduling and mobile working functionality

Notice Description

The council are looking to replace their existing housing management system. In replacing our housing system, Lincoln is seeking to take full advantage of the opportunities of using Cloud based applications and with a particular emphasis on Software as a Service (SaaS). At the same time, we wish to consolidate our existing suite of applications and data by seeking a single solution that is based on the integration of housing management, asset management, contractor management and associated functionality. The Contract will be let for an initial period of five years six months intended to commence from the completion of Go-Live with the new application on the first of February 2023 with the option to extend this contract for two further periods of 12 months up to a maximum contract period of seven years. The contract will include all pre go-live activity during the implementation period that is intended to commence on the 3rd of May 2022 . Therefore the contract will expire in November 2029

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5582ae01-89e6-4200-9b71-a24c03557c3b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bdd1a606-3614-46e2-927f-1163e58aec9f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72200000 - Software programming and consultancy services

72300000 - Data services

72500000 - Computer-related services

72600000 - Computer support and consultancy services

72700000 - Computer network services

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Feb 20224 years ago
Submission Deadline
22 Mar 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 May 2022 - 1 Nov 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF LINCOLN
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN1 1DD
Post Town
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Lincoln
Electoral Ward
Carholme
Westminster Constituency
Lincoln

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-5582ae01-89e6-4200-9b71-a24c03557c3b-2022-02-16T13:58:31Z",
    "date": "2022-02-16T13:58:31Z",
    "ocid": "ocds-b5fd17-5582ae01-89e6-4200-9b71-a24c03557c3b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CITYLINC001-DN598172-17539920",
        "title": "Fully Integrated Cloud based Housing Management, Asset Management and Contractor Solution incorporating scheduling and mobile working functionality",
        "description": "The council are looking to replace their existing housing management system. In replacing our housing system, Lincoln is seeking to take full advantage of the opportunities of using Cloud based applications and with a particular emphasis on Software as a Service (SaaS). At the same time, we wish to consolidate our existing suite of applications and data by seeking a single solution that is based on the integration of housing management, asset management, contractor management and associated functionality. The Contract will be let for an initial period of five years six months intended to commence from the completion of Go-Live with the new application on the first of February 2023 with the option to extend this contract for two further periods of 12 months up to a maximum contract period of seven years. The contract will include all pre go-live activity during the implementation period that is intended to commence on the 3rd of May 2022 . Therefore the contract will expire in November 2029",
        "datePublished": "2022-02-16T13:58:31Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "72500000",
            "description": "Computer-related services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "72600000",
                "description": "Computer support and consultancy services"
            },
            {
                "scheme": "CPV",
                "id": "72700000",
                "description": "Computer network services"
            },
            {
                "scheme": "CPV",
                "id": "72200000",
                "description": "Software programming and consultancy services"
            },
            {
                "scheme": "CPV",
                "id": "72300000",
                "description": "Data services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 500000,
            "currency": "GBP"
        },
        "value": {
            "amount": 800000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2022-03-22T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2022-05-03T00:00:00+01:00",
            "endDate": "2029-11-01T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/bdd1a606-3614-46e2-927f-1163e58aec9f",
                "datePublished": "2022-02-16T13:58:31Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-56915",
            "name": "City of Lincoln",
            "identifier": {
                "legalName": "City of Lincoln"
            },
            "address": {
                "streetAddress": "City Hall Beaumont Fee",
                "locality": "Lincoln",
                "postalCode": "LN1 1DD",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Heather Carmichael",
                "email": "Heather.Carmichael@lincoln.gov.uk",
                "telephone": "+44 1522873309"
            },
            "details": {
                "url": "https://www.lincoln.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-56915",
        "name": "City of Lincoln"
    }
}