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Fully Managed Payroll

The National Archives

This public procurement record has 3 releases in its history.

AwardUpdate

17 Jul 2026 at 14:34

Award Notice
AwardUpdate

17 May 2024 at 15:12

Award Notice
Award

17 May 2024 at 15:06

Award Notice
Summary of the contracting process

The National Archives commissioned fully managed payroll services for its operations in Richmond, England. The requirement covers the administration and management of payroll as a service, rather than the purchase of standalone software. The procurement is categorised as a service and is also classified under payroll management services. The published service description identifies the requirement as a GCloud service, indicating that the work was sourced through a public-sector technology services route. The buyer is The National Archives, based in Richmond, England. A supplier would therefore need to provide an end-to-end payroll service capable of supporting the organisation’s payroll administration and related operational needs from the stated delivery location.

The procurement was awarded on 30 April 2024 to CGI IT UK LIMITED, with an awarded value of £194,400. The contract period ran from 1 August 2024 to 31 July 2026. The process used a selective procedure as a call-off from a framework agreement, rather than an open tender. The tender was completed after submissions closed at 5pm on 29 April 2024. The requirement was identified as suitable for small and medium-sized enterprises. The award was active, and the selected supplier was CGI IT UK LIMITED. The award was evaluated through the framework call-off process; the available procurement record does not set out separate quality or price weightings.

This award demonstrates established demand from The National Archives for an outsourced payroll management service delivered through a public-sector framework. Businesses considering a future requirement from this buyer would need credible end-to-end payroll administration capability, reliable service delivery and the operational capacity to manage the organisation’s payroll requirements throughout the contract. Experience of providing managed payroll services to public-sector or similarly controlled organisations would help demonstrate suitability, although the procurement was identified as suitable for SMEs. Suppliers would also need to understand how to access and compete through framework call-off arrangements, including the relevant GCloud service route. The successful supplier’s scale shows that larger providers can compete, while the stated SME suitability indicates that smaller specialists may also be relevant.

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Notice Information

Notice Title

Fully Managed Payroll

Notice Description

Fully Managed Payroll services GCloud service id 176826590308809

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-57737ab9-68a4-42ad-8809-b9934ad487e1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/05f0a56f-59b0-4871-8fbe-0fe8369e6467
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

79211110 - Payroll management services

Notice Value(s)

Tender Value
£194,400 £100K-£500K
Lots Value
Not specified
Awards Value
£194,400 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jul 20261 months ago
Submission Deadline
29 Apr 2024Expired
Future Notice Date
Not specified
Award Date
30 Apr 20242 years ago
Contract Period
1 Aug 2024 - 31 Jul 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The National Archives
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Postcode Area
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

CGI IT UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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