Tender

Cambridge City Council - Consultancy services for Repairs and Maintenance Digital Management System - Review, Research Options and Tender Process for a New System

CAMBRIDGE CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

03 May 2024 at 13:29

Tender Notice
Summary of the contracting process

The Cambridge City Council is seeking consultancy services for a Repairs and Maintenance Digital Management System. The objective is to transition to a new system improving housing stock management efficiency, compliance, and resident satisfaction. The procurement process involves conducting reviews, market research, option appraisals, developing a business case, and managing the tender process. The contract period starts on June 17, 2024, and is valued at £25,000.

This tender opportunity presents a chance for businesses providing IT services and consulting to collaborate with Cambridge City Council. Companies specialized in software development and Internet services could benefit from this tender. The procurement method is an open procedure below threshold, with the tender period closing on May 28, 2024. Businesses interested should align their proposals with the City Council's objectives to address the challenges identified in the current system effectively.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Cambridge City Council - Consultancy services for Repairs and Maintenance Digital Management System - Review, Research Options and Tender Process for a New System

Notice Description

Cambridge City Council is looking for a consultant to review the City Council's Repairs and Maintenance AccuServ system with the objective of transitioning to a new system that comprehensively addresses key areas in housing stock management, enhancing efficiency, compliance, and resident satisfaction. Requirements for the project: * Conduct a comprehensive review of the existing Repairs and Maintenance AccuServ system. * Identify any deficiencies in the system and perform a gap analysis. If the analysis indicates inadequacies, proceed with the following steps: Market Research: * Research the market to identify alternative operating systems and solutions. We have already undertaken a PIN to the open market supported with questions for the Council's key requirements. * Assess each option based on its ability to address the identified challenges. Option Appraisal: * Provide an option appraisal report comparing the current system with the identified alternatives. * Recommend the most suitable option based on cost-effectiveness, functionality, and alignment with the City Council's objectives. Business Case Development: * Design a comprehensive business case for the selected option, outlining any capital investment costs, expected benefits, and return on investment. * Where applicable, present the business case to relevant stakeholders for approval. Tender Process: * Develop a comprehensive specification document reflecting the requirements for the new system. * Manage the tender process with Cambridge City Council procurement team and support the Council in supplier selection and evaluation. Communication * Consultant to hold appropriate update meetings with client lead monthly/fortnightly/weekly dependent on the level of activity.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5805f805-b797-4b6b-8402-59b00dfe30b1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2bf7a972-6c28-4c72-9aee-1c4d9d669cd8
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£25,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 May 20241 years ago
Submission Deadline
28 May 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Jun 2024 - 6 Dec 2024 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGE CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB2 3QJ
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Cambridge
Electoral Ward
Market
Westminster Constituency
Cambridge

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-5805f805-b797-4b6b-8402-59b00dfe30b1-2024-05-03T14:29:10+01:00",
    "date": "2024-05-03T14:29:10+01:00",
    "ocid": "ocds-b5fd17-5805f805-b797-4b6b-8402-59b00dfe30b1",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CAMBDC001-DN722562-82970314",
        "title": "Cambridge City Council - Consultancy services for Repairs and Maintenance Digital Management System - Review, Research Options and Tender Process for a New System",
        "description": "Cambridge City Council is looking for a consultant to review the City Council's Repairs and Maintenance AccuServ system with the objective of transitioning to a new system that comprehensively addresses key areas in housing stock management, enhancing efficiency, compliance, and resident satisfaction. Requirements for the project: * Conduct a comprehensive review of the existing Repairs and Maintenance AccuServ system. * Identify any deficiencies in the system and perform a gap analysis. If the analysis indicates inadequacies, proceed with the following steps: Market Research: * Research the market to identify alternative operating systems and solutions. We have already undertaken a PIN to the open market supported with questions for the Council's key requirements. * Assess each option based on its ability to address the identified challenges. Option Appraisal: * Provide an option appraisal report comparing the current system with the identified alternatives. * Recommend the most suitable option based on cost-effectiveness, functionality, and alignment with the City Council's objectives. Business Case Development: * Design a comprehensive business case for the selected option, outlining any capital investment costs, expected benefits, and return on investment. * Where applicable, present the business case to relevant stakeholders for approval. Tender Process: * Develop a comprehensive specification document reflecting the requirements for the new system. * Manage the tender process with Cambridge City Council procurement team and support the Council in supplier selection and evaluation. Communication * Consultant to hold appropriate update meetings with client lead monthly/fortnightly/weekly dependent on the level of activity.",
        "datePublished": "2024-05-03T14:29:10+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 25000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2024-05-28T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-06-17T00:00:00+01:00",
            "endDate": "2024-12-06T23:59:59Z"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/2bf7a972-6c28-4c72-9aee-1c4d9d669cd8",
                "datePublished": "2024-05-03T14:29:10+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "Advert",
                "url": "https://procontract.due-north.com/Advert?advertId=5058e5d7-4e09-ef11-812b-005056b64545&fromProjectDashboard=True"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-141569",
            "name": "Cambridge City Council",
            "identifier": {
                "legalName": "Cambridge City Council"
            },
            "address": {
                "streetAddress": "Cambridge City Council, Guildhall",
                "locality": "Cambridge",
                "postalCode": "CB2 3QJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Jonathan Loneza",
                "email": "jonathan.loneza@cambridge.gov.uk",
                "telephone": "+44 7718664779"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-141569",
        "name": "Cambridge City Council"
    }
}