Award

Gas Servicing Maintenance & Repair

IPSWICH BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Award

29 Mar 2022 at 14:06

Award Notice
TenderAmendment

08 Feb 2019 at 15:58

Tender Notice
Tender

15 Jan 2019 at 11:23

Tender Notice
Summary of the contracting process

The Ipswich Borough Council is currently engaging in a public procurement process for the "Gas Servicing Maintenance & Repair" contract, which falls under the category of repair and maintenance services for central heating. This contract encompasses the provision of comprehensive gas servicing, repair, and maintenance for domestic and industrial systems within sheltered schemes and homeless units. The contract will commence on 1st October 2019 and run until 30th September 2025, with an estimated value of £5,500,000. Prospective contractors were invited to submit tenders by 28th February 2019, as this procurement was initiated through an open procedure.

This contract presents significant opportunities for businesses, particularly those specialising in gas servicing and maintenance, to gain a foothold in the public sector. Small and medium enterprises (SMEs) that can demonstrate compliance with the Gas Safety (Installation and Use) Regulations 1998 and offer competitive pricing may find this an attractive opportunity. Additionally, companies equipped to provide emergency repair services year-round will be well-positioned to compete for this contract, benefiting from the guaranteed workload associated with maintaining the safety and operational standards of over 7,500 managed properties in Suffolk.

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Notice Information

Notice Title

Gas Servicing Maintenance & Repair

Notice Description

Domestic Gas Servicing, Repairs and Maintenance Contract incorporating Industrial systems and installations within Sheltered Schemes and Homeless Units. The contractor will be responsible for the provision of a comprehensive gas servicing, repair and maintenance regime that ensures tenant and the general public's safety. A full works programme for carrying out and providing a Landlords Safety Record as per Gas Safety (Installation and Use) Regulations 1998 must be adhered for the duration of the contract; this scope will cover domestic and commercial installations. Maintenance and repairs upon gas installations are to be carried out as required in order to ensure that the gas installations are fully operational and operating in a safe working manner. All works carried out as an emergency will be in accordance with the lump sum or the prices detailed in the schedule of rates, at no extra charge to the Council. IBC is the largest landlord in Suffolk providing management and maintenance to approximately 7500 rented properties. Our properties include a mix of bungalows, flats, houses, homeless units and 15 sheltered housing schemes. IBC also manages sheltered schemes and various other properties. The Council is committed to providing a high quality service with an active involvement from our tenants in the development, delivery, and review of the services. We have obtained several awards for our service. An important element of our repairing obligation is the servicing and maintenance of the gas appliances, systems, and supply. It is the landlord's responsibility to ensure the safety of its tenants; the Gas Safety (Installation and Use) Regulations 1998 specifically deal with the duties of the landlord to ensure that gas appliances, fittings, and flues provided for tenants use are safe. This contract is intended to provide our tenants with a high quality gas servicing and maintenance service offering both peace of mind and good value. The Council continually provides an excellent service to our tenants by working closely and professionally with our gas contractors. Data and contract information is shared using a 'shared web based portal'. A vital part of the contract involves the legal requirement of the contractor to produce a valid gas Landlord Safety Record, which is currently stored and recorded electronically. Emergency and/or breakdown cover is provided 365 days per year / 24 hours. Gas central heating and hot water systems are maintained and serviced as required, each attendance is recorded and a job sheet produced. Additional information: This opportunity is available in the 'current tenders' area of www.suffolksoucring.co.uk. Interested parties are invited to express their interest in order to gain full access to the tender documentation. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-587a525a-c685-4f47-a7b7-d358e0004f3d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8d74117c-a026-4da4-8f71-94c60c974050
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50720000 - Repair and maintenance services of central heating

50721000 - Commissioning of heating installations

Notice Value(s)

Tender Value
£5,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
£5,290,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
29 Mar 20223 years ago
Submission Deadline
28 Feb 2019Expired
Future Notice Date
Not specified
Award Date
29 Jun 20196 years ago
Contract Period
30 Sep 2019 - 30 Sep 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
IPSWICH BOROUGH COUNCIL
Additional Buyers

SUFFOLK SOURCING

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUFFOLK
Postcode
IP1 2DE
Post Town
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
Not specified
Local Authority
Ipswich
Electoral Ward
Gipping
Westminster Constituency
Ipswich

Supplier Information

Number of Suppliers
1
Supplier Name

AARON SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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