Tender

MFD/Reprographics Partner

HARRIS FEDERATION

This public procurement record has 1 release in its history.

Tender

14 Mar 2022 at 17:45

Tender Notice
Summary of the contracting process

The Harris Federation is currently conducting a tender for a "MFD/Reprographics Partner" to support its growing number of schools in London. The procurement is classified under "Printing and related services," with a maximum contract value of £75 million. This process is at the tender stage, and the submission deadline is set for 18 April 2022. Once awarded, the contract will be valid for five years, commencing on 1 August 2022 and concluding on 31 July 2027.

This tender presents significant opportunities for businesses specialising in multi-functional printing services, installation and commissioning, maintenance, and training services. Companies capable of providing an extensive range of printing devices and a robust support framework for educational institutions would be well-suited to compete. The successful bidder will not only manage the current fleet of devices but also accommodate future growth within the Federation, making this a promising opportunity for firms looking to expand in the public sector.

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Notice Information

Notice Title

MFD/Reprographics Partner

Notice Description

The Harris Federation was established in 1991. The Federation is a family of inclusive and aspirational schools working together. The Federation is led and run by teachers.The Federation currently encompasses 51 schools but in addition to this it is expected to grow in the lifetime of the contract. The current working assumption is 3 schools per year but these could join in one group, individually or in smaller groups.The ICT Support at the Federation is currently all delivered 'in house'. This is mix of technical resource managed by schools themselves and also a central team who support the local technical staff. The implementation of IT is currently subject to a procurement process which will identify a Preferred Bidder by the end of April 2022. The successful partner will then be responsible for the delivery of all IT equipment and solutions, apart from MFD, for 5 years from the 1st June 2022.This procurement encompasses the deliverables noted below, but in essence is all about identifying a single MFD partner. At the sole discretion of the Federation any future schools that the Federation may incorporate will also be added to the MFD Partner contract. Any additional schools will co-terminate to the same end date of the initial contract.This MFD procurement is advertised as a maximum 5 year service with start and end dates as follows:- Service start date - 1st August 2022- Service end date - 31st July 2027In terms of this procurement, the companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to;- Provision of a range of Multi-functional printing devices to all the schools and offices- An installation and commissioning service for each device- A handover and training service- A uniform maintenance service for any of the schools who have MFD's across the Trust- An automated service that addresses all consumable needs- A service that includes appropriate print management software- A service that ethically disposes of equipment as necessary- A full Service Level Agreement- Relevant monitoring, management and reporting- A single technical interface to the Trust ICT Team- Technical interface into the Trusts Implementation Delivery partner (Note: All MFD delivery will be carried out through this contract and chosen partner).- Value added servicesBidders should note the following;- The Trust will provide a standard contract as part of the ITT Pack. The contract is expected to be with one organisation that will manage all aspects of supply/service as well as the interface, as necessary, into their partner leasing company.- Schools will replace their current provision once the existing lease agreements come to an end- There will be no requirement for TUPEIDEA OF VOLUMES- The Federation has a current estate of 562 devices - the majority of which are under lease agreements.- The current estate generates an indicative annual total of 71,770,433 Mono copies- The current estate generates an indicative annual total of 21,056,544 Colour copies

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-593e0389-5fc5-4547-86c8-633b6aa48bf2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/42f1563b-8443-498d-9fd5-c9d487dd2a95
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
£75,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Mar 20223 years ago
Submission Deadline
18 Apr 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2022 - 31 Jul 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HARRIS FEDERATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CROYDON
Postcode
CR0 1LH
Post Town
Croydon
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI62 Croydon
Delivery Location
TLI London
Local Authority
Croydon
Electoral Ward
Fairfield
Westminster Constituency
Croydon West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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