Award

External Venues Booking - Expiry 2028

THE NORTH YORKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

28 Nov 2025 at 15:30

Award Notice
Summary of the contracting process

The North Yorkshire Council has completed the procurement process for the "External Venues Booking - Expiry 2028" contract under tender ID 20251128153030-104117, focusing on travel and venue solutions within the services industry category. The procurement was conducted using the direct award method, and the contract period is set from 14th March 2025 to 13th March 2028. The project, valued at GBP 842,400, addresses requirements in Yorkshire and the Humber, United Kingdom, and targets external venue bookings. Calder Conferences Limited, a large enterprise, has been successfully awarded this contract. This award status was officially published on 28th November 2025, with the procurement stage tagged as complete.

This contract presents significant business opportunities, especially for companies involved in venue management and scheduling software, as it encompasses the management and booking of external venues. Businesses, particularly those classified as small and medium-sized enterprises (SMEs), might find this project particularly beneficial, given the suitability criteria indicated by North Yorkshire Council, which favours SMEs. The overarching project, focused on scheduling software, may allow businesses with expertise in technological solutions for scheduling and logistic management to offer innovative and efficient approaches that meet the requirements outlined in this procurement process.

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Notice Information

Notice Title

External Venues Booking - Expiry 2028

Notice Description

External Venues Booking - Expiry 2028 RM6342 for the provision of Travel and Venue Solutions. Direct Award

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5c44311d-f1bf-4a74-819b-a4ffaa840f96
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0365de8f-beb3-4b67-b919-c4d12a87c61a
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48332000 - Scheduling software package

Notice Value(s)

Tender Value
£842,400 £500K-£1M
Lots Value
Not specified
Awards Value
£842,400 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
28 Nov 20252 months ago
Submission Deadline
13 Mar 2025Expired
Future Notice Date
Not specified
Award Date
28 Nov 20252 months ago
Contract Period
14 Mar 2025 - 13 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NORTH YORKSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Post Town
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE Yorkshire and The Humber
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Supplier Information

Number of Suppliers
1
Supplier Name

CALDER CONFERENCES

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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