Tender

RSSB 2398 - RSSB Human Factors Conference Venue & Event Management Services

RAIL SAFETY AND STANDARDS BOARD LIMITED

This public procurement record has 6 releases in its history.

TenderAmendment

07 Dec 2016 at 14:17

Tender Notice
TenderAmendment

05 Dec 2016 at 15:50

Tender Notice
TenderAmendment

01 Dec 2016 at 09:33

Tender Notice
TenderAmendment

28 Nov 2016 at 13:19

Tender Notice
TenderAmendment

23 Nov 2016 at 16:11

Tender Notice
Tender

23 Nov 2016 at 10:52

Tender Notice
Summary of the contracting process

The Rail Safety and Standards Board Limited (RSSB) is seeking proposals for the "RSSB 2398 - Human Factors Conference Venue & Event Management Services" tender, aimed at facilitating a significant conference in the rail industry. This event is scheduled to take place in November 2017 and will host up to 180 delegates in central London, although venues outside the city are also considered if they offer attractive transport links. The tender is currently in the active phase, with a submission deadline of 9th December 2016. The total anticipated budget for this project is between £55,000 and £65,000, and the procurement will follow an open method, allowing for broad participation.

This tender provides a prime opportunity for businesses specialising in event management, venue services, and hospitality to expand their client base and expertise in the rail industry sector. Enterprises with experience in organising conferences that require multi-room setups, high-quality audio-visual equipment, and comprehensive logistics will be particularly well-positioned to compete. Additionally, businesses that can demonstrate a capacity to attract and engage a diverse international audience will find this contract highly suitable for enhancing their service portfolio.

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Notice Information

Notice Title

RSSB 2398 - RSSB Human Factors Conference Venue & Event Management Services

Notice Description

The Human Factors team at RSSB runs a Rail Human Factors Conference jointly organised by RSSB, Network Rail and the University of Nottingham, and in association with the European Railway Agency (ERA), the International Union of Railways (UIC), the Rail Accident Investigation Branch (RAIB), the ORR (Office of Rail and Road), and the Chartered Institute of Ergonomics and Human Factors (IEHF). All of which are major stakeholders in the promotion and development of Human Factors in the rail industry. The conference is a biennial forum to bring together those in the industry who need to apply the expertise, methods, tools and knowledge of rail ergonomics/human factors. The aim of this conference is to provide an opportunity to bring together scientists, consultants, regulators, operators, infrastructure managers, manufacturers and suppliers to share Rail Human Factors knowledge. The conference focusses on a range of rail human factors including, for example safety culture and safety critical communication. The conference attracts up to 200 delegates from around the world with an interest in Human Factors and Rail Safety. The three-full day (8h - 18h - due to take place in November 2017) event attracts up to 180 delegates from around the world with an interest in Rail safety and Human Factors. The preferred location for the event is central London with access to transport links (preferably rail and tube stations), while bids outside of London are also welcome it is important that the location has an eclectic, external appeal to help attract delegates to the conference with adequate transport, especially public transport links. Given the size of the event, as a minimum one large room to hold all delegates (180) and two additional rooms to hold 50-60 delegates each so we can run 3 parallel sessions. Exclusive use is preferred but not essential, however, applicants should highlight whether this can be provided. Space for a registration desk and working space or a room for conference staff is also requested. As delegates, will be travelling long distances and may have luggage cloak room space is required for all delegates (up to 180) to store their belongings. The rooms should also include audio-visual equipment and presentation software to allow delegates to give high quality presentations, however, microphones may not be necessary in smaller rooms, depending on size. However, applicants should illustrate how this equipment meets conference needs and requirements. Delegates principally come to event to take part in high quality presentations, learn more about cutting edge research within the industry and network with their colleagues and other delegates. The event will include several sessions including keynote and smaller sessions and delegates may wish to change rooms to another session, therefore the venue should allow free flow of individuals between sessions (ideally not up and down stairs).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5c972d45-e8e4-4055-95bc-956adaff39df
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1ca1277e-d541-43f6-bcff-74b105bed479
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£65,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Dec 20169 years ago
Submission Deadline
9 Dec 2016Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Jan 2017 - 30 Nov 2017 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RAIL SAFETY AND STANDARDS BOARD LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2M 2RB
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
Not specified
Local Authority
Islington
Electoral Ward
Bunhill
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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