Award

Contract for Electoral Management Software

WELLAND PROCUREMENT UNIT

This public procurement record has 1 release in its history.

Award

05 Apr 2017 at 13:15

Award Notice
Summary of the contracting process

The Welland Procurement Unit has completed a tender process for the "Contract for Electoral Management Software", designed to procure a new electoral software solution to replace an eight-year-old system currently in use. Located in the East Midlands of England, this procurement falls under the category of software package and information systems with a contract value of £54,250. The contract period commenced on 6th March 2017 and will run until 5th March 2024, with a potential extension of up to two years. The tender process was initiated with a call for bids, which concluded on 29th November 2016, prior to the award date marked on 6th March 2017.

This tender presents significant opportunities for businesses, particularly small and medium-sized enterprises (SMEs) specialising in software solutions for electoral management. The successful bidder, Halarose Ltd, will serve as a prime example of the types of suppliers suited to this contract. Companies offering innovative and reliable software, especially those capable of hosting systems either fully online or on-site, may find this an attractive avenue for expansion. Additionally, the extended contract period offers ongoing engagement for suppliers to maintain and enhance their solutions, thereby fostering business growth and collaboration within the civic technology sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Contract for Electoral Management Software

Notice Description

3. The Idox/Strand/Selcheck Election Systems software is currently being used to run elections and administer the register of electors. This system has been in place for approximately 8 years. The Council is now looking to procure a new electoral software solution. Although the Council would prefer a fully hosted system, the Council would like to consider an on site locally hosted option, and as such evaluation will take place across all pricing modules. The Council would like to offer the successful bidder a five (5) year contract with the option to extend for a further two (2) years, subject to annual review and future funding allocations. The Specification contains the detailed requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-5e5e9a45-8144-4cf1-a0d8-e8366228a84c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cc9591a5-0a51-4df9-b64a-fa290d5ca621
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£54,250 Under £100K
Lots Value
Not specified
Awards Value
£54,250 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Apr 20178 years ago
Submission Deadline
29 Nov 2016Expired
Future Notice Date
Not specified
Award Date
6 Mar 20178 years ago
Contract Period
4 Apr 2017 - 4 Apr 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WELLAND PROCUREMENT UNIT
Contact Name
Jerry Barnes
Contact Email
jbarnes@rutland.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
OAKHAM
Postcode
LE15 6HP
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF East Midlands (England)
Local Authority
Rutland
Electoral Ward
Oakham South
Westminster Constituency
Rutland and Stamford

Supplier Information

Number of Suppliers
1
Supplier Name

HALAROSE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-5e5e9a45-8144-4cf1-a0d8-e8366228a84c-2017-04-05T14:15:59+01:00",
    "date": "2017-04-05T14:15:59+01:00",
    "ocid": "ocds-b5fd17-5e5e9a45-8144-4cf1-a0d8-e8366228a84c",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "RCCEMS",
        "title": "Contract for Electoral Management Software",
        "description": "3. The Idox/Strand/Selcheck Election Systems software is currently being used to run elections and administer the register of electors. This system has been in place for approximately 8 years. The Council is now looking to procure a new electoral software solution. Although the Council would prefer a fully hosted system, the Council would like to consider an on site locally hosted option, and as such evaluation will take place across all pricing modules. The Council would like to offer the successful bidder a five (5) year contract with the option to extend for a further two (2) years, subject to annual review and future funding allocations. The Specification contains the detailed requirements.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 54250,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Other -",
        "tenderPeriod": {
            "endDate": "2016-11-29T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2017-03-06T00:00:00Z",
            "endDate": "2024-03-05T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/SjTw969a",
            "name": "Welland Procurement Unit",
            "identifier": {
                "legalName": "Welland Procurement Unit",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/SjTw969a"
            },
            "address": {
                "streetAddress": "Catmose",
                "locality": "Oakham",
                "postalCode": "LE15 6HP",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Jerry Barnes",
                "email": "jbarnes@rutland.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-52837",
            "name": "Halarose Ltd",
            "identifier": {
                "legalName": "Halarose Ltd"
            },
            "address": {
                "streetAddress": "Goring House Beechwood Court Long Toll Woodcote Oxfordshire RG8 0RR"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/SjTw969a",
        "name": "Welland Procurement Unit"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-5e5e9a45-8144-4cf1-a0d8-e8366228a84c-1",
            "status": "active",
            "date": "2017-03-06T00:00:00Z",
            "datePublished": "2017-04-05T14:15:59+01:00",
            "value": {
                "amount": 54250,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-52837",
                    "name": "Halarose Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2017-04-05T00:00:00+01:00",
                "endDate": "2024-04-04T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/cc9591a5-0a51-4df9-b64a-fa290d5ca621",
                    "datePublished": "2017-04-05T14:15:59+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}