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Matrix Booking System Contract

UK Health Security Agency

This public procurement record has 2 releases in its history.

Award

25 Sep 2026 at 16:59

Award Notice
Award

25 Sep 2026 at 16:52

Award Notice
Summary of the contracting process

UK Health Security Agency (UKHSA) bought the Matrix Booking digital workplace management system. The service supports booking and managing workspaces, meeting rooms and related workplace resources across the agency. This is a software-based workplace booking and resource-management service, rather than a purchase of physical office equipment. Delivery is associated with the UKHSA site at Porton Down, near Salisbury, Wiltshire (SP4 0JG). The requirement concerns use of the Matrix Booking system across UKHSA; no additional system functions or implementation activities are described.

The procurement is complete and was awarded to Matrix Booking Limited. The award was made on 25 August 2026. The awarded contract value is £105,504. The contract period runs from 31 March 2026 to 30 March 2027. UKHSA procured the service through a selective call-off from a framework agreement. The original estimated procurement value was also £105,504, and the tender submission deadline was 26 March 2026 at 12:00. The requirement was treated as a services procurement. UKHSA recorded the opportunity as unsuitable for SMEs and voluntary, community or social enterprises. No evaluation criteria or scoring basis are stated.

This award demonstrates UKHSA demand for a digital workplace system that brings workspace, meeting-room and related resource bookings into one service. Suppliers competing for a comparable requirement from this buyer would need to provide a workplace-management platform that supports booking and administration across an organisation, with the relevant resources managed through a coherent system. The award was made through a framework call-off, so experience supplying through an appropriate framework route would be commercially relevant. UKHSA marked the requirement as unsuitable for SMEs and voluntary, community or social enterprises; suppliers should therefore consider whether they have the organisational capacity and public-sector framework position to serve an agency-wide requirement. The contract provides evidence of a defined, one-year service requirement, rather than a large-scale technology build or a procurement of physical facilities.

How relevant is this notice?

Notice Information

Notice Title

Matrix Booking System Contract

Notice Description

Provision of the Matrix Booking system, a digital workplace management solution supporting the booking and management of workspaces, meeting rooms and associated workplace resources across UKHSA. Additional information: Notice published late due to administrative delays

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-603178f5-57af-4369-bf02-940ad74b80ef
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ccfd8a11-e791-4301-8440-339cb9317cf4
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48218000 - License management software package

Notice Value(s)

Tender Value
£105,504 £100K-£500K
Lots Value
Not specified
Awards Value
£105,504 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Aug 20261 months ago
Contract Period
31 Mar 2026 - 30 Mar 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK Health Security Agency
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SALISBURY
Postcode
SP4 0JQ
Postcode Area
Salisbury
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK72 Wiltshire
Delivery Location
Not specified
Local Authority
Wiltshire
Electoral Ward
Winterslow & Upper Bourne Valley
Westminster Constituency
Salisbury

Supplier Information

Number of Suppliers
1
Supplier Name

MATRIX BOOKING LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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