Tender

Fall Protection Inspections, Equipment Servicing, Maintenance and Training

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 2 releases in its history.

TenderAmendment

01 Apr 2021 at 15:11

Tender Notice
Tender

12 Mar 2021 at 15:53

Tender Notice
Summary of the contracting process

The University of Southampton is currently conducting a tender for "Fall Protection Inspections, Equipment Servicing, Maintenance and Training" within the safety equipment industry. This procurement process is at the tender stage, with submissions due by 28 April 2021. The anticipated contract will commence on 1 August 2021 and last until 31 July 2026. The minimum contract value is set at £250,000, while the overall contract value is estimated at £300,000. The procurement is following an open procedure, inviting a diverse range of suppliers to participate.

This tender presents significant opportunities for businesses specialising in fall protection services, safety equipment maintenance, and training. Companies that are well-suited to compete should possess relevant certifications and experience in delivering inspection and training services related to working at height. The focus on safety and compliance within the University’s estates and facilities management provides a robust market for small and medium-sized enterprises (SMEs) looking to expand their offerings in safety training and technical services.

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Notice Information

Notice Title

Fall Protection Inspections, Equipment Servicing, Maintenance and Training

Notice Description

The University is seeking suitably experienced and qualified tenderers to fulfil it's requirements for inspections, equipment servicing, maintenance and training. The University's fall protection systems are located at the University of Southampton's campuses, Halls of Residence and other nearby satellite sites where the Universities Estates and Facilities team are responsible for the maintenance of buildings. The successful tenderer must be able to demonstrate their competency in delivering the services as outlined within the service specification (File 4) and be suitably certified and affiliated to a recognised industry representative group(s). Inspection Services A recommendation with regards to the frequency of inspections will be required for all equipment and buildings as listed in section 3.1 of the specification. This should take into account legislation, equipment type, frequency of use as well as environmental conditions and should include a statement that periodic inspections should be carried out a least every 12 months. Interim inspections might be needed between detailed inspections, where the risk assessment has identified a hazard that could cause significant deterioration in the equipment, for example paint, chemicals or acidic or alkaline environments. Training The successful tenderer will be able to deliver fall protection system and personal protection equipment training for new recruits and refresher training for existing staff. This should be in line with University training policies which require training updates on a 2-yearly basis. Any course provided must cover the following aspects of Working at Height and use of fall protection equipment: * Falls from Height Overview. * Working at Height Legislation. * Harness Awareness Training * Overview of Fall Protection Systems installed at University buildings. * Overview of Fall Protection equipment supplied for use with Fall Protection Systems installed at University buildings. * Fall protection systems and personal protective equipment user instruction requirements. * Inspection techniques for personal protective equipment. * Suspension Syncope and Rescue. * Practical use of University fall protection systems and PPE including correct us of all travelling devices issued for use with University fall protection systems. * On completion of the course, certification must be provided to each attendee to indicate that they have undertaken the course and been judged competent in all areas. * Permit Authorisation training for line managers who control working at height activities Additional information: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015. the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is no

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-60a5112e-8a48-4854-8857-7b0b2fcad813
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d18a0568-74b1-43f4-9b15-cecf0c591fe7
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

45 - Construction work

71 - Architectural, construction, engineering and inspection services

80 - Education and training services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

35113000 - Safety equipment

45340000 - Fencing, railing and safety equipment installation work

71631300 - Technical building-inspection services

80531200 - Technical training services

80532000 - Management training services

80550000 - Safety training services

90711100 - Risk or hazard assessment other than for construction

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Apr 20214 years ago
Submission Deadline
28 Apr 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2021 - 31 Jul 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ South East (England)
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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