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HPFT - Trac Recruitment System

Hertfordshire Partnership University NHS Foundation Trust

This public procurement record has 1 release in its history.

Award

07 Oct 2026 at 11:38

Award Notice
Summary of the contracting process

Hertfordshire Partnership University NHS Foundation Trust procured the Trac recruitment system, a software-related service supporting the Trust’s recruitment activity. The requirement is for the system itself rather than a broader recruitment service. The buyer is based in Welwyn Garden City, and the stated delivery location is in Hatfield, Hertfordshire. The system is procured through the G-Cloud 14 framework, indicating a framework call-off rather than a standalone purchase.

The procurement is complete and CIVICA UK LIMITED was selected for the contract. The award was made on 29 June 2026, at a value of £40,000. The contract runs from 1 July 2026 to 30 June 2028. The stated estimated procurement range was £38,000 to £40,000. The route was a selective framework call-off through G-Cloud 14. The tender deadline was 8 June 2026 at 12:00. No lot breakdown or evaluation criteria are recorded in the procurement details.

This award shows that Hertfordshire Partnership University NHS Foundation Trust buys a dedicated recruitment system through a public-sector cloud framework. Suppliers competing for a similar future requirement would need to provide a recruitment platform suited to the Trust’s hiring processes and be capable of delivering it as a G-Cloud framework call-off. The selected supplier was a large company, and the tender was marked as unsuitable for SMEs and voluntary, community and social enterprises. That points to a requirement where framework eligibility and the ability to supply and support an established recruitment system matter more than a small, standalone software offering. The purchase is a focused system requirement, rather than a broad IT transformation programme.

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Notice Information

Notice Title

HPFT - Trac Recruitment System

Notice Description

Hertfordshire Partnership University NHS Foundation Trust award for Trac Recruitment System via G-Cloud 14 Framework, Ref: RM1557.14

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-616d5d5d-ba03-4791-9f96-22699fa33cbb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fbb1c63a-9537-4c42-b960-49c80e3c8312
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72260000 - Software-related services

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
Not specified
Awards Value
£40,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Oct 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
29 Jun 20263 months ago
Contract Period
1 Jul 2026 - 30 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hertfordshire Partnership University NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WELWYN GARDEN CITY
Postcode
AL8 6NS
Postcode Area
St Albans
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
Welwyn Hatfield
Electoral Ward
Handside
Westminster Constituency
Welwyn Hatfield

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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