Planning

Finance and Purchase to Pay System/s

YORKSHIRE HOUSING LIMITED

This public procurement record has 2 releases in its history.

Planning

23 Sep 2024 at 13:31

Planned Procurement Notice
Planning

21 May 2024 at 07:48

Market Engagement Notice
Summary of the contracting process

Yorkshire Housing Limited is in the planning stage of procuring an integrated Finance and Purchase to Pay System/s to manage their financial transactions and procurement processes. The project is classified under Software package and information systems and will be executed in the Yorkshire and the Humber region, United Kingdom. The open procedure procurement process will begin on 1st February 2025 and conclude on 31st January 2032, with the initial budget set at GBP 1,680,000. Key planning involves various budget periods spanning from 2025 to 2032 and a future notice date on 11th October 2024. The primary objective is to ensure improved control, tracking of financial transactions, and access to real-time management and regulatory information, with options to extend the contract by a further two years.

This tender presents significant opportunities for businesses specialising in financial systems, transactional software, and integrated procurement solutions. SMEs (Small and Medium-sized Enterprises) and VCSEs (Voluntary, Community and Social Enterprises) are particularly encouraged to participate due to the suitable scale and inclusivity of the project. The potential for inter-company capability, treasury management, and budget planning functionalities make this tender appealing to businesses offering comprehensive financial and procurement technology solutions, enabling them to contribute towards capacity and productivity improvements for Yorkshire Housing Limited.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Finance and Purchase to Pay System/s

Notice Description

YH is looking to procure an integrated solution or solutions to effectively manage financial transactions and purchase to pay processes across the business. This includes interfaces to current key systems and the ability for integration with other systems on our development roadmap. Objectives include capacity and productivity savings through consistent delivery of all financial management activity for the organisation, with improved control and tracking of all financial transactions - and access to real time management and regulatory information. YH is looking for integrated solutions to provide as a minimum: A full function Finance solution and any directly related peripheral apps, to provide functionality to manage financial transactions, role based access, financial forensics, and to enable reconciliation between accounts with inter-company capability A full function Purchase to Pay solution, integrated with the finance solution, or part of the core offer Additional optional scope includes: Treasury Management Front end for p2p - full Source to Pay solution Budget Planning and Management This will be on the basis of an initial 5 year contract with an option to extend for a further 2 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-654d3e51-306e-4c89-aa00-7bd815208601
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f5b0e7f7-971b-45ed-94c9-347a6c803bbf
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1,680,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20241 years ago
Submission Deadline
Not specified
Future Notice Date
11 Oct 2024Expired
Award Date
Not specified
Contract Period
1 Feb 2025 - 31 Jan 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORKSHIRE HOUSING LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC1Y 8YZ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Islington
Electoral Ward
Bunhill
Westminster Constituency
Islington South and Finsbury

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-654d3e51-306e-4c89-aa00-7bd815208601-2024-09-23T14:31:39+01:00",
    "date": "2024-09-23T14:31:39+01:00",
    "ocid": "ocds-b5fd17-654d3e51-306e-4c89-aa00-7bd815208601",
    "language": "en",
    "initiationType": "tender",
    "title": "FINANCE TRANSFORMATION - SOFT MARKET TESTING",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2024-06-06T23:59:59+01:00"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/38083fe5-79e7-4e3a-914a-cdfbc0cd1f77",
                "datePublished": "2024-05-21T08:48:58+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "marketStudies",
                "description": "YH25-009 FINANCE TRANSFORMATION SOFT MARKET TEST",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/df7fc5e9-100f-4ec9-9756-8426af0a4c0b",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "marketStudies",
                "description": "YH25-009 FINANCE TRANSFORMATION APPENDIX 1",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/b6f8ab9a-13fa-419d-bd8a-f4de8fba5820",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "4",
                "documentType": "plannedProcurementNotice",
                "description": "Future opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/f5b0e7f7-971b-45ed-94c9-347a6c803bbf",
                "datePublished": "2024-09-23T14:31:39+01:00",
                "format": "text/html",
                "language": "en"
            }
        ],
        "budget": {
            "budgetBreakdown": [
                {
                    "id": "1",
                    "period": {
                        "startDate": "2025-04-01T00:00:00+01:00",
                        "endDate": "2026-03-31T23:59:59+01:00"
                    },
                    "description": "2025/2026",
                    "amount": {
                        "amount": 480000,
                        "currency": "GBP"
                    }
                },
                {
                    "id": "2",
                    "period": {
                        "startDate": "2026-04-01T00:00:00+01:00",
                        "endDate": "2027-03-31T23:59:59+01:00"
                    },
                    "description": "2026/2027",
                    "amount": {
                        "amount": 200000,
                        "currency": "GBP"
                    }
                },
                {
                    "id": "3",
                    "period": {
                        "startDate": "2027-04-01T00:00:00+01:00",
                        "endDate": "2028-03-31T23:59:59+01:00"
                    },
                    "description": "2027/2028",
                    "amount": {
                        "amount": 200000,
                        "currency": "GBP"
                    }
                },
                {
                    "id": "4",
                    "period": {
                        "startDate": "2028-04-01T00:00:00+01:00",
                        "endDate": "2029-03-31T23:59:59+01:00"
                    },
                    "description": "2028/2029",
                    "amount": {
                        "amount": 200000,
                        "currency": "GBP"
                    }
                },
                {
                    "id": "5",
                    "period": {
                        "startDate": "2029-04-01T00:00:00+01:00",
                        "endDate": "2030-03-31T23:59:59+01:00"
                    },
                    "description": "2029/2030",
                    "amount": {
                        "amount": 200000,
                        "currency": "GBP"
                    }
                },
                {
                    "id": "6",
                    "period": {
                        "startDate": "2030-04-01T00:00:00+01:00",
                        "endDate": "2031-03-31T23:59:59+01:00"
                    },
                    "description": "2030/2031",
                    "amount": {
                        "amount": 200000,
                        "currency": "GBP"
                    }
                },
                {
                    "id": "7",
                    "period": {
                        "startDate": "2031-04-01T00:00:00+01:00",
                        "endDate": "2032-03-31T23:59:59+01:00"
                    },
                    "description": "2031/2032",
                    "amount": {
                        "amount": 200000,
                        "currency": "GBP"
                    }
                }
            ]
        }
    },
    "tender": {
        "id": "YH25-009",
        "title": "Finance and Purchase to Pay System/s",
        "description": "YH is looking to procure an integrated solution or solutions to effectively manage financial transactions and purchase to pay processes across the business. This includes interfaces to current key systems and the ability for integration with other systems on our development roadmap. Objectives include capacity and productivity savings through consistent delivery of all financial management activity for the organisation, with improved control and tracking of all financial transactions - and access to real time management and regulatory information. YH is looking for integrated solutions to provide as a minimum: A full function Finance solution and any directly related peripheral apps, to provide functionality to manage financial transactions, role based access, financial forensics, and to enable reconciliation between accounts with inter-company capability A full function Purchase to Pay solution, integrated with the finance solution, or part of the core offer Additional optional scope includes: Treasury Management Front end for p2p - full Source to Pay solution Budget Planning and Management This will be on the basis of an initial 5 year contract with an option to extend for a further 2 years.",
        "status": "planned",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "LS10 1FB"
                    },
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "value": {
            "amount": 1680000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "communication": {
            "futureNoticeDate": "2024-10-11T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-02-01T00:00:00Z",
            "endDate": "2032-01-31T23:59:59Z"
        }
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/Gq9Y4sg9",
            "name": "YORKSHIRE HOUSING LIMITED",
            "identifier": {
                "legalName": "YORKSHIRE HOUSING LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/Gq9Y4sg9"
            },
            "address": {
                "streetAddress": "C/O Trowers & Hamlins LLP, 3 Bunhill Row",
                "locality": "London",
                "postalCode": "EC1Y 8YZ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Procurement Service",
                "email": "YHtenders@yorkshirehousing.co.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/Gq9Y4sg9",
        "name": "YORKSHIRE HOUSING LIMITED"
    }
}