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TD2362 - Offsite Document Storage

Derby City Council

This public procurement record has 1 release in its history.

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26 Oct 2026 at 14:35

Award Notice
Summary of the contracting process

Derby City Council has procured secure off-site document storage to meet its document-retention requirements. The service is for storing the Council’s records away from its premises, with security and retention compliance central to the requirement. The work is based in Derby, England. The procurement was made through the ESPO framework, under its document-storage lot. This is a records-management and storage service rather than a purchase of physical goods or construction work.

The procurement is complete and was awarded to Restore PLC. The award was made on 30 September 2026. The initial contract period runs from 1 October 2026 to 30 September 2027, with two optional 12-month extensions; the stated maximum contract end date is 30 September 2029. The procurement’s estimated value was £77,250 to £154,500. The published award value is recorded as £0, so it does not provide a usable contract price. The Council used a selective call-off from the ESPO framework agreement, Lot 2. The source gives no separate scoring or evaluation criteria for the call-off.

For suppliers considering this buyer’s recurring storage requirement, the award indicates demand for secure, off-site custody of Council records to support retention compliance. A credible competitor would need facilities and operational controls suited to secure storage, reliable retrieval and records management, and the capacity to serve a local authority over a sustained contract period. The Council used the ESPO framework route for this purchase, so framework appointment and the ability to compete for relevant call-offs are commercially important. Restore PLC, a large supplier, was selected; this shows the buyer has placed the work with a provider able to deliver at organisational scale. The requirement is specifically document storage and retention support, rather than general office or information-management services.

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Notice Information

Notice Title

TD2362 - Offsite Document Storage

Notice Description

This contract was awarded through the ESPO Framework Agreement (Ref: 390_22), Lot 2, for the provision of secure off-site document storage services to support compliance with the Council's document retention requirements. Additional information: 2 x 12 months optional extensions available. Maximum contract end date is 30/09/2029.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-65bb8f34-e56c-4d1f-b527-cd55b5a40908
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c4add104-ee91-4cae-9753-a21e8ce59969
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996000 - Business organisation services

79996100 - Records management

Notice Value(s)

Tender Value
£154,500 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Sep 20263 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derby City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

RESTORE PLC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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