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Printing of Election and Electoral Registration Materials

Dorset Council

This public procurement record has 2 releases in its history.

Award

14 Feb 2022 at 14:58

Award Notice
Tender

22 Nov 2021 at 11:32

Tender Notice
Summary of the contracting process

Dorset Council is conducting a procurement process for the "Printing of Election and Electoral Registration Materials" within the printing industry. This open tender, initially published on 22nd November 2021, aims to establish a four-year agreement for various printing services required for elections and electoral registration. Key deliverables include ballot papers, postal vote packs, and polling cards. The submission deadline for bids was 4th January 2022, with the contract period set to run from 1st March 2022 to 29th February 2024, valued at £805,000.

This tender presents substantial opportunities for businesses in the printing sector, particularly those specialising in bespoke printed materials and electoral forms. Small and medium-sized enterprises (SMEs) are encouraged to compete, fostering an environment of growth and innovation. Companies that can provide full print and design services, along with response management systems for electoral processes, would be particularly well-suited for this contract.

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Notice Information

Notice Title

Printing of Election and Electoral Registration Materials

Notice Description

Printing services are required to meet the needs of the Council in respect of (1) its delivery of all elections, (2) the Annual Electoral Registration Canvass and ongoing electoral registration work. The Council intends to establish an agreement for a period of up to 4 years (2 years plus a further optional 2 years) for election and electoral registration printing materials as follows: * Ballot papers and Corresponding Numbers Lists (CNLs) * Postal vote ballot packs * Poll cards * Large print ballot papers * Grass skirts * Canvass Forms and Canvass Communication "A"s (CCAs) * Invitations to Register (ITRs) * Household Notification Letters (HNLs) * Annual Postal Vote Personal Identifier (PI) Refresh letters This shall include, but is not limited to, providing a full print and design service delivering poll cards, ballot papers, postal vote packs and relevant electoral registration forms. Additionally the Contractor is required to arrange the provision of an automated response management service in respect of the annual canvass.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-66bf87c4-1e7a-4222-ae3b-6cb25daf6a2f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9e11bdfe-6aad-4aed-96b0-5bb53762fb5f
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22458000 - Bespoke printed matter

22821000 - Electoral forms

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
£805,000 £500K-£1M
Lots Value
Not specified
Awards Value
£805,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Feb 20224 years ago
Submission Deadline
4 Jan 2022Expired
Future Notice Date
Not specified
Award Date
8 Feb 20224 years ago
Contract Period
1 Mar 2022 - 29 Feb 2024 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dorset Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DORCHESTER
Postcode
DT1 1XJ
Postcode Area
Dorchester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK64 Dorset
Delivery Location
Not specified
Local Authority
Dorset
Electoral Ward
Dorchester West
Westminster Constituency
West Dorset

Supplier Information

Number of Suppliers
1
Supplier Name

Civica Election Services Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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