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Cloud Legal Case Management and Time Recording software and associated services

Gedling Borough Council

This public procurement record has 1 release in its history.

Award

30 Jul 2026 at 09:47

Award Notice
Summary of the contracting process

Gedling Borough Council procured cloud-based legal case management and time-recording software, together with associated services. The requirement was for Iken Cloud Legal Case Management and Time Recording software, supporting the council’s legal case administration and recording of time spent on work. It falls within the software packages and information systems category. The buying organisation is Gedling Borough Council, based at the Civic Centre, Arnot Hill Park, Arnold, Nottingham. Delivery is associated with the council’s location in Arnold, Nottingham. This was a goods procurement, although the requirement also included associated services alongside the software. The selected solution was supplied by Iken Business Limited, an SME specialising in the named Iken cloud product.

The procurement is complete and was awarded to Iken Business Limited on 24 July 2026. The awarded value was £46,934.40 including the stated currency, GBP. The contract runs from 27 July 2026 to 26 July 2029; this period comprises a two-year core contract and one 12-month extension. The purchase was made through a selective call-off from Lot 2 of the G-Cloud 14 framework for cloud software, rather than through an open competition. The tender submission deadline was 24 July 2026 at 12:00. The award is active, and the contract period and value are stated at procurement level and in the award outcome.

For suppliers assessing comparable public-sector demand, this award indicates a council requirement for a complete cloud legal case management and time-recording solution rather than standalone generic software. A credible competitor would need to provide functionality comparable with Iken Cloud Legal Case Management and Time Recording, together with the associated services needed to support its use by a local authority legal function. Experience of delivering cloud software through a public-sector framework call-off would be commercially relevant, particularly under the G-Cloud route. The opportunity was identified as suitable for small and medium-sized enterprises, so an SME with a focused legal technology product and the capacity to support council implementation and ongoing service delivery would be well placed when this requirement returns.

How relevant is this notice?

Notice Information

Notice Title

Cloud Legal Case Management and Time Recording software and associated services

Notice Description

Provision of Iken Cloud Legal Case Management and Time Recording software and associated services. Contract call-off from Lot 2 GCloud 14 Framework for Cloud Software. 2 year core contract, end date includes 1x 12 month extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-66c5fd8d-0ee4-4e40-a8ea-e8c03d7d5431
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a3d5d2e5-24ee-4e47-bf59-1fd7dbeb046c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£46,934 Under £100K
Lots Value
Not specified
Awards Value
£46,934 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Jul 20262 months ago
Contract Period
27 Jul 2026 - 26 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Gedling Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ARNOLD, NOTTINGHAM
Postcode
NG5 6LU
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF16 South Nottinghamshire
Delivery Location
Not specified
Local Authority
Gedling
Electoral Ward
Ernehale
Westminster Constituency
Gedling

Supplier Information

Number of Suppliers
1
Supplier Name

Iken Business Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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