Award

Asset Management and Facilities Management System

TORBAY COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

26 Mar 2018 at 15:10

Award Notice
Tender

27 Jul 2017 at 10:09

Tender Notice
Summary of the contracting process

The Torbay Council is seeking an externally hosted Asset Management and Facilities Management System to manage approximately 2,400 assets including office buildings, parks, and car parks. This procurement process, initiated as a tender, operates under a selective method with a restricted procedure. The tender was published on 27 July 2017, with a submission deadline on 5 September 2017. The total value of the contract is £160,000, and the anticipated contract period runs from 5 December 2017 to 4 December 2020. The delivery region for this project is the South West of the United Kingdom.

This tender presents significant opportunities for small and medium-sized enterprises (SMEs) specialising in software packages and information systems, particularly those with capabilities in asset management and facilities management solutions. Businesses that can deliver innovative technology and services that enhance asset oversight will be well-positioned to compete. Successful engagement in this project can lead to expanded relationships with public sector bodies, potentially leading to further contracts in related areas.

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Notice Information

Notice Title

Asset Management and Facilities Management System

Notice Description

The Authority currently owns approximately 2400 assets of various types including office buildings, beaches, harbours, toilets, parks, cafes, car parks and sports assets. Torbay Economic Development Company Ltd trading as TDA, a wholly owned subsidiary of the Authority, is the Authority's agent in managing the property assets. The TDA owns approximately 120 assets and also manages a number of assets for other organisations. This number can fluctuate. The Authority has a requirement for an externally hosted Asset Management system to include functionality for a Facilities Management module.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6aab5b96-e33f-4ebe-9784-d3bb9b00f507
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cdd1cf49-a2ef-47d2-8e7c-fb78296e6f8f
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
Not specified
Awards Value
£145,105 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
26 Mar 20187 years ago
Submission Deadline
5 Sep 2017Expired
Future Notice Date
Not specified
Award Date
9 Feb 20188 years ago
Contract Period
1 Mar 2018 - 28 Feb 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TORBAY COUNCIL
Contact Name
Joanna Pascoe
Contact Email
procurement.team@torbay.gov.uk
Contact Phone
+44 1803208517

Buyer Location

Locality
TORQUAY
Postcode
TQ1 3DR
Post Town
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK42 Torbay
Delivery Location
TLK South West (England)
Local Authority
Torbay
Electoral Ward
Tormohun
Westminster Constituency
Torbay

Supplier Information

Number of Suppliers
1
Supplier Name

THE TECHNOLOGY FORGE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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