Award

Electronic Document Management Systems (EDMIS) for Health Records

WORCESTERSHIRE ACUTE HOSPITALS NHS TRUST

This public procurement record has 1 release in its history.

Award

13 Apr 2026 at 14:06

Award Notice
Summary of the contracting process

Worcestershire Acute Hospitals NHS Trust has awarded a contract for an Electronic Document Management System (EDMIS) for Health Records to KAINOS SOFTWARE LIMITED. This contract falls under the Services industry category, specifically targeting license management software, and is set to support health records scanning. Located in Worcestershire, the procurement process has been completed with the award stage dated 25th March 2026. The contract was procured through a selective method as a call-off from a framework agreement, with the contract period running from 1st April 2026 to 31st March 2031. The tender's minimum value was £840,000, with the awarded contract valued at £931,000. This opportunity is particularly relevant to SMEs, although it was awarded to a large supplier.

This tender offers significant business growth opportunities, particularly for technology firms specialising in electronic document management solutions and license management software packages. Companies with expertise in these areas, especially those with experience or a strategic interest in the healthcare sector, are well-suited to supply and maintain such systems. This aligns with ongoing digital transformation initiatives within the NHS, providing opportunities for businesses to establish or strengthen their presence in the public healthcare sector.

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Notice Information

Notice Title

Electronic Document Management Systems (EDMIS) for Health Records

Notice Description

Electronic document management system software for health records scanning.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6aff6926-149f-4cad-a464-0e84badee5f9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/84279bdf-6019-4031-8221-22afc376ea6a
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48218000 - License management software package

Notice Value(s)

Tender Value
£999,000 £500K-£1M
Lots Value
Not specified
Awards Value
£931,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
13 Apr 20261 weeks ago
Submission Deadline
28 Oct 2025Expired
Future Notice Date
Not specified
Award Date
25 Mar 20261 months ago
Contract Period
31 Mar 2026 - 31 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WORCESTERSHIRE ACUTE HOSPITALS NHS TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTERSHIRE
Postcode
WR5 1DD
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
Not specified
Local Authority
Worcester
Electoral Ward
Leopard Hill
Westminster Constituency
Worcester

Supplier Information

Number of Suppliers
1
Supplier Name

KAINOS SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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