Award

Document Management system

SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Award

13 Oct 2025 at 10:18

Award Notice
Summary of the contracting process

The South Yorkshire Mayoral Combined Authority has concluded a procurement process for a Document Management System, with the contract being awarded for a document management software solution. The industry category is software package and information systems, and the location is the Yorkshire and the Humber region in the United Kingdom. The procurement method was a direct award via a single tender action below threshold, with an award date of 20th March 2025. The contract, valued at £59,000 GBP and set to commence on 20th March 2025 until 19th March 2028, represents the completion of the procurement stage.

This tender opportunity presents potential for business growth, particularly for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), given its focus on document management services. Although the contract was awarded to Bentley Systems UK Limited, a large-scale supplier, similar future opportunities could benefit companies specialising in software development and system management, especially those based in or familiar with the Yonksire and the Humber region. The direct procurement method indicates a need for specialised or niche solutions, making it advantageous for businesses with specific expertise in software systems to remain attentive for similar contracts.

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Notice Information

Notice Title

Document Management system

Notice Description

Contract award for document management software

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6c41f40e-066f-4aa8-aeb0-fc7ac1f86938
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6a146f58-ea4f-46c2-bb67-dce88ebd3050
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£59,000 Under £100K
Lots Value
Not specified
Awards Value
£59,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 20254 months ago
Submission Deadline
13 Mar 2025Expired
Future Notice Date
Not specified
Award Date
20 Mar 202511 months ago
Contract Period
20 Mar 2025 - 19 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2BQ
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

BENTLEY SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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