Tender

GB-Bedford: BF0637 Provision of a SharePoint Online Solution

BEDFORDSHIRE FIRE AND RESCUE AUTHORITY

This public procurement record has 2 releases in its history.

TenderAmendment

24 Jan 2020 at 16:40

Tender Notice
Tender

16 Dec 2019 at 17:40

Tender Notice
Summary of the contracting process

The Bedfordshire Fire and Rescue Authority is seeking proposals for the contract titled "GB-Bedford: BF0637 Provision of a SharePoint Online Solution." This procurement, classified under the services category, is set in the East of England. The tender is currently in the open stage, with expressions of interest due by 29 January 2020. The projected contract duration begins on 9 March 2020 and extends for three years, with an option for two additional years depending on performance and funding. The total contract value is estimated at £100,000, with a minimum value of £50,000.

This tender presents an excellent opportunity for small to medium enterprises (SMEs) specialising in software solutions, particularly those with expertise in Microsoft SharePoint and cloud-based services. As the Bedfordshire Fire and Rescue Authority embarks on a digital transformation strategy, there is significant potential for businesses that can provide supporting services such as system design, implementation, and ongoing maintenance. Companies with a comprehensive understanding of Microsoft Office 365 and SharePoint architecture will be particularly well-suited to compete in this tender.

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Notice Information

Notice Title

GB-Bedford: BF0637 Provision of a SharePoint Online Solution

Notice Description

NOTE: This notice was updated on 24 January 2020 for the following reason: Extension to deadline for Expression of Interest(Bedfordshire Fire and Rescue Authority ("BFRA') has been a Microsoft Office house for many years, holding an Enterprise licence, and has also had a SharePoint Platform in place since 2005, updated to SharePoint 2007 in 2009, with no updates since. SharePoint is a major business operational system and will remain so, as it enables key aspects of the BFRA Community Risk Management Plan strategy around managing our people, our assets and our Digital Transformation aims. As part of the BFRA Digital and Data Transformation Strategy, the decision has been made to implement Azure Active Directory, Microsoft Office 365, and to switch from on premise to a cloud-based SharePoint Online 'Out-of-the-Box' solution within Office 365, with a phased project delivery. The Service wishes to continue using SharePoint as the de facto platform for document storage, collaborative working, and much more. Microsoft SharePoint is recorded in the BFRA ICT Services Catalogue as a Service Criticality Business Operational System. BFRA will initially run two systems in parallel for a minimum period of 6 months; the old legacy system will run alongside the new SharePoint Online. There will be no data migration, but will allow time for SharePoint Online to be configured, include functions and content for the service functional areas. A cut-off point to the legacy system is to be determined, once the scope of work to analyse and manage content is completed. This will enable a review and refresh of data taxonomy rules, security and governance. The contract shall be let for an initial term of three (3) years with an option to extend for any period or periods of up to two (2) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority's discretion depending on internal funding availability and the Contractor's performance during the main three (3) year contract term. For the avoidance of any doubt, the three (3) year initial term ("Services Phase") shall commence upon completion of the Implementation Period, such period comprising of the following phases: *Phase 1: Discovery Phase *Phase 2: System Design and Configuration Phase (includes Testing, Training) *Phase 3: Reporting Collaboration and Mobile Working The maximum duration of the Services Phase of the contract shall be five (5) years. During the Services Phase, the Contarctor will be required to provide support and maintenance services.) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6da13fc6-3920-4cbe-9476-8c2b900cee70
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/86dda2c9-f147-4712-9894-77fe7d25e906
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48200000 - Networking, Internet and intranet software package

72266000 - Software consultancy services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jan 20206 years ago
Submission Deadline
29 Jan 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Mar 2020 - 8 Mar 2023 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BEDFORDSHIRE FIRE AND RESCUE AUTHORITY
Contact Name
Elli Nikolaou
Contact Email
elli.nikolaou@bedsfire.gov.uk
Contact Phone
+441234845023

Buyer Location

Locality
BEDFORD
Postcode
MK42 7NR
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
Not specified
Local Authority
Bedford
Electoral Ward
Kempston South
Westminster Constituency
Bedford

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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