Tender

Community Dental Management System

HARROGATE AND DISTRICT NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Tender

13 Feb 2025 at 13:23

Tender Notice
Summary of the contracting process

Harrogate and District NHS Foundation Trust has initiated a tender for a Community Dental Management System, classified under "Software package and information systems" and related to clinical and medical software. Located in Harrogate, UK (postcode HG2 7SX), the tender is at the tender stage, with the contract valued at GBP 150,000. The procurement method is an open procedure. Responses must be submitted by 10:00 on Thursday, 17th March 2025, with the contract commencing on 1st June 2025 and concluding on 31st May 2030. Interested parties can access the full documentation and submit their interest via the Atamis e-sourcing portal.

This tender presents significant growth opportunities for businesses specialising in medical software and information systems, particularly those with experience in electronic patient record (EPR) software and healthcare IT solutions. Companies capable of delivering robust, scalable dental management systems, and potentially with expertise in Maxillo Facial/Orthodontic modules, will find this tender appealing. Businesses that focus on innovation and support in healthcare technology will be well-positioned to compete, contributing to the optimisation of community dental services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Community Dental Management System

Notice Description

Harrogate and District NHS Foundation Trust is issuing this Invitation to Tender ("ITT") for the provision of a Community Dental Management EPR Software. The Community Dental Services is a specialised service that provides dental treatment to children and adults, who because of additional needs such as learning disabilities, physical disabilities or vulnerability, are unable to access general dental care. The current dental management system was installed in 2014 and became unsupported from March 2024, requiring the delivery of a new solution that supports our strategic priorities. The Authority also has an optional requirement for Maxillo Facial/Orthodontic module, that we may wish to procure during the life of the contract at the price quoted in the commercial schedule. For more information, please download documents available at https://health-family.force.com/s/Welcome and search for Project reference: C338026 Community Dental Management Software Response deadline: 10:00 Thursday 17th March 2025 Additional information: To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome. Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6dc8055e-b989-4960-a671-d83f4aa341aa
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/56b33489-8ee7-495b-9c8d-8cf72b23fb56
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48180000 - Medical software package

48814200 - Patient-administration system

48814400 - Clinical information system

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Feb 20251 years ago
Submission Deadline
17 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 May 2025 - 31 May 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HARROGATE AND DISTRICT NHS FOUNDATION TRUST
Contact Name
Holly Lobb (RCD)
Contact Email
holly.lobb@nhs.net
Contact Phone
Not specified

Buyer Location

Locality
HARROGATE
Postcode
HG2 7SX
Post Town
Harrogate
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
Not specified
Local Authority
North Yorkshire
Electoral Ward
Fairfax & Starbeck
Westminster Constituency
Harrogate and Knaresborough

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-6dc8055e-b989-4960-a671-d83f4aa341aa-2025-02-13T13:23:47Z",
    "date": "2025-02-13T13:23:47Z",
    "ocid": "ocds-b5fd17-6dc8055e-b989-4960-a671-d83f4aa341aa",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CF-2866700D0O000000rwimUAA",
        "title": "Community Dental Management System",
        "description": "Harrogate and District NHS Foundation Trust is issuing this Invitation to Tender (\"ITT\") for the provision of a Community Dental Management EPR Software. The Community Dental Services is a specialised service that provides dental treatment to children and adults, who because of additional needs such as learning disabilities, physical disabilities or vulnerability, are unable to access general dental care. The current dental management system was installed in 2014 and became unsupported from March 2024, requiring the delivery of a new solution that supports our strategic priorities. The Authority also has an optional requirement for Maxillo Facial/Orthodontic module, that we may wish to procure during the life of the contract at the price quoted in the commercial schedule. For more information, please download documents available at https://health-family.force.com/s/Welcome and search for Project reference: C338026 Community Dental Management Software Response deadline: 10:00 Thursday 17th March 2025 Additional information: To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome. Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk",
        "datePublished": "2025-02-13T13:23:47Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "48814400",
                "description": "Clinical information system"
            },
            {
                "scheme": "CPV",
                "id": "48180000",
                "description": "Medical software package"
            },
            {
                "scheme": "CPV",
                "id": "48814200",
                "description": "Patient-administration system"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "HG2 7SX"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 150000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2025-03-17T10:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-06-01T00:00:00+01:00",
            "endDate": "2030-05-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/56b33489-8ee7-495b-9c8d-8cf72b23fb56",
                "datePublished": "2025-02-13T13:23:47Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-200750",
            "name": "Harrogate and District NHS Foundation Trust",
            "identifier": {
                "legalName": "Harrogate and District NHS Foundation Trust"
            },
            "address": {
                "streetAddress": "Lancaster Park Road",
                "locality": "Harrogate",
                "postalCode": "HG2 7SX",
                "countryName": "GB"
            },
            "contactPoint": {
                "name": "Holly Lobb (RCD)",
                "email": "holly.lobb@nhs.net"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-200750",
        "name": "Harrogate and District NHS Foundation Trust"
    }
}