Award

Asset management system

SHEFFIELD HALLAM UNIVERSITY

This public procurement record has 1 release in its history.

Award

16 Mar 2022 at 10:54

Award Notice
Summary of the contracting process

Sheffield Hallam University is currently at the award stage for its procurement of an 'Asset Management System', classified under content management software packages. The contract, valued at £124,997.50, is set to run from 1 November 2021 until 31 October 2023. The tender was completed with an award published on 11 October 2021. The procurement method employed was a competition waiver, indicating a special circumstance for direct award rather than open competition. The delivery address for the contract is located in Sheffield, with a postal code of S1 1WB.

This tender presents a significant opportunity for businesses, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), to engage with a reputable public sector organisation. Such businesses that have relevant expertise in content management solutions and cloud-based services would be well-suited to compete, especially those offering innovative approaches that could enhance the university's marketing and communications activities. The proactive engagement with the procurement team could foster long-term relationships and opportunities for additional contracts within the education sector.

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Notice Information

Notice Title

Asset management system

Notice Description

The system doesn't have any direct comparison in terms of its product solution but more importantly the creative team at V6 - amended 15.09.2020 Hallam has spent 2 years training and building the system to the point now that sees it as an integral part of Marketing and Comms activity. To change supplier would result in at least 12months of onboarding and training for the department and over 100 users of the systems Notes from Deputy Head of Procurement: A conversation was held with Bynder regarding public sector frameworks and they are not on any of these frameworks. A search conducted on Digital Marketplace did not bring any likewise products. A 3 year deal is recommended to give stability to the team, give time for the competition in the market to grow and also free up DTS resource as implementing this originally took much time and resource. This also provides a good saving of PS40k over 3 years. Cost of change would be in excess of one years costs and is not planned into any tech strategy resource planner, however will be on the pipeline to review in 2 years' time.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6f035fc6-8222-4e3d-9997-94082e19a86d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ac38cd1c-65f3-48e5-9fa6-d74b6e06b26d
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Other - COMPETITION WAIVER
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48783000 - Content management software package

Notice Value(s)

Tender Value
£124,997 £100K-£500K
Lots Value
Not specified
Awards Value
£124,997 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
16 Mar 20223 years ago
Submission Deadline
1 Oct 2021Expired
Future Notice Date
Not specified
Award Date
10 Oct 20214 years ago
Contract Period
1 Nov 2021 - 31 Oct 2023 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD HALLAM UNIVERSITY
Contact Name
Procurement Team
Contact Email
strategicprocurement@shu.ac.uk
Contact Phone
01142253431

Buyer Location

Locality
SHEFFIELD
Postcode
S1 1WB
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
Not specified
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

BYNDER

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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