Tender

GB-Glasgow: SW21/VF/1343

SCOTTISH WATER

This public procurement record has 2 releases in its history.

TenderAmendment

19 Apr 2021 at 09:55

Tender Notice
Tender

19 Apr 2021 at 09:45

Tender Notice
Summary of the contracting process

The procurement process involves Scottish Water seeking a cloud-based fleet management system as part of the "GB-Glasgow: SW21/VF/1343" contract. The tender is currently in the active stage, with a closing date for submissions set for 20th May 2021. The contract, initially valued at £500,000 with a minimum of £100,000, will commence on 5th July 2021 and run until 5th July 2025. This opportunity falls within the software supply services category and is relevant to businesses located in Scotland, United Kingdom, as the delivery will take place there.

This tender presents significant growth opportunities for small and medium enterprises (SMEs) that specialise in fleet management software solutions. Businesses that can demonstrate capabilities in cloud technology, API integration, and comprehensive reporting tools are well-suited to compete. The requirements outlined suggest a need for suppliers that can manage complex fleet data efficiently, making this an ideal opportunity for companies that offer innovative solutions in asset management and document handling specific to the transportation and logistics sector.

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Notice Information

Notice Title

GB-Glasgow: SW21/VF/1343

Notice Description

NOTE: This notice was updated on 19 April 2021 for the following reason: Changed title of notice to that of project.(The new contract seeks to meet a number of requirements in its provision of a cloud-based fleet management system. These include: * Fleet asset inventory - vans, HGVs, plant items and auxiliary equipment. Would also like to host EV charge point asset data * Driver details - driver type, employee number, key fob number etc. * Supplier management - store all supplier details and allow job / work order allocation to particular suppliers * Operator Licencing information including details of operating centres * Maintenance records - ability to record and report on all maintenance events, line by line details * Accident management - ability to record and report on road traffic incidents, adaptable to SW reporting criteria * Document management - asset file relating to each vehicle, ability to store all supporting documentation relating to the vehicle including documents at vehicle take on (e.g. V5) and through the life of the asset e.g. maintenance records (MOT certificates, PMI sheets, LOLER certificates, etc.) * Hold scheduled maintenance requirements based on asset categories * Report on scheduled maintenance compliance * Ability to produce a Forward Maintenance Planner, rolling 12 months, based on maintenance intervals * Appointment scheduling - ability to schedule maintenance appointments and notify the driver, create a work order for the supplier * Must be able to mark vehicles as off road and run reports to highlight vehicles that are off road, how long they have been off for etc. * Must be able to run customised billing reports * Must be able to report on asset file compliance * Earned Recognition - system must be DVSA approved * Host fines and fixed penalty notice information Furthermore, the new contract will seek to meet Functionality requirements: * Must be able to run custom reports on all of the above * Ability to develop/consume web service API's with other software systems * Manual upload tools - (flexibility for users to import records through common templates etc. - without the requirements to involve suppliers) * Upload tools to make multiple changes over a number of assets at the same time * Hosting SW org structure i.e. different departments and aggregates of departments i.e. business areas; directorates * Users structure - drivers and managers (linked to departments) where assets would be stored against * Access restrictions based on departments or aggregates of departments * Access restrictions based on assets types * Integration to Microsoft Azure platform to ensure Single Sign On to the system via Active Directory) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6fa10493-20d2-48d1-8e65-a4422952eb28
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d0385de1-aed9-43e8-bd77-a037326f0edd
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72268000 - Software supply services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Apr 20214 years ago
Submission Deadline
20 May 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Jul 2021 - 5 Jul 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH WATER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G33 6FB
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM Scotland
Local Authority
North Lanarkshire
Electoral Ward
Stepps, Chryston and Muirhead
Westminster Constituency
Cumbernauld and Kirkintilloch

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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