Tender

CHP LTHW Heat Recovery Principal Contractor

THE PIRBRIGHT INSTITUTE

This public procurement record has 3 releases in its history.

TenderAmendment

16 Dec 2024 at 16:53

Tender Notice
TenderAmendment

04 Dec 2024 at 11:50

Tender Notice
Tender

02 Dec 2024 at 15:58

Tender Notice
Summary of the contracting process

The Pirbright Institute has issued a tender for the role of Principal Contractor in their CHP LTHW Heat Recovery project. This project involves mechanical and electrical installation works, including the commissioning of a heat recovery system from the site's existing CHP to the Plowright Building in Pirbright, Surrey (postal code GU24 0NF). This procurement is under the "Electricity, heating, solar and nuclear energy" industry category. The procurement process follows an open procedure, with tender submissions due by 13 January 2025 at 12:00 PM. The contract is set to commence on 3 February 2025 and conclude on 31 October 2025, and the total contract value will range between £285,300 and £315,000. This tender is particularly suitable for SMEs (small and medium-sized enterprises).

This tender represents an excellent opportunity for businesses specialising in mechanical and electrical engineering services, particularly those with expertise in heating engineering and plant upgrade work. Businesses with strong project management capabilities and experience in coordinating subcontractors will be well-suited to take on this role. With the project requiring detailed planning, installation, commissioning, and maintenance, there are substantial chances to secure long-term service contracts and demonstrate expertise in energy efficiency projects. Additionally, successful completion of this project would position the contractor as a preferred supplier for future projects at The Pirbright Institute and similar organisations.

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Notice Information

Notice Title

CHP LTHW Heat Recovery Principal Contractor

Notice Description

The Pirbright Institute is inviting tenders for the CHP LTHW Heat recovery project - Principal Contractor & Installation Work Package. The contract is for a single supplier to provide the Principal Contractor role and deliver Mechanical & Electrical Installation, commissioning of the CHP LTHW Heat Recovery project. As part of this tender scope a RIBA3 Design for Tender M&E package has been provided to enable vendors to price this work package. The contract is for a single supplier to be the Principal Contractor and to deliver Mechanical & Electrical installation works for the integration of a heat recovery system from the sites existing CHP to the Plowright Building at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF. The scope of works will involve: * Preparation for a construction ready design as outlined in Section 4.4. Appendix E - CHP LTHW Heat Recovery Principal Contractor Specification V1.1. * Supply, manufacture, delivery and installation of Mechanical & Electrical works as outlined in the provided design pack within this ITT. * Planning of works and required shutdowns to implement enabling works * Working with nominated controls contractor to ensure implementation of control packages are planned accordingly into construction phase program * Final commissioning on completion of system installation. * On completion of commissioning, remove and dispose of any redundant plant & equipment * Management of all subcontractors employed by the supplier to complete these works. * Training and Operational Procedures * On completion, an O&M is to be submitted which provides details of works from design to completion. The O&M should include all relevant items shown in the PIF and should include all drawings, point to point testing and SAT commissioning. A separate section should be provided to show details of the following: o Brief Description of the works being carried out. o Project Risk Assessment. o Key structural principals. o Hazardous materials used. o Information on the future removal of installed plant. o H&S information about equipment provided for cleaning or maintaining installed plant. o The nature, location and markings of significant services. o Information and as built drawings of buildings, plant and equipment. o Step by step activities to carry out the works. o Lesson Learnt, challenges met and how they were overcome. A CDM Construction site will be set up as part of the overall project which will provide for the following: * Site Supervision * HERRAS fencing and appropriate signage around CDM area * Site Office * Welfare Office including changing areas * Waste skips * Scissor lift * Fork-lift truck / telehandler * CDM documentation / inductions / daily logs / management of RAMS For this tender, the supplier is required to provide a cost for annual servicing of the newly installed heat recovery plant. The requirements for this service contract are: * Spares List showing the itemised costs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6fb537ae-550f-4bf3-9766-45eb553fbb77
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/902fcb31-a217-4bcc-bd20-2995d6f1d21f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

45 - Construction work

71 - Architectural, construction, engineering and inspection services

CPV Codes

09300000 - Electricity, heating, solar and nuclear energy

45259900 - Plant upgrade work

71314310 - Heating engineering services for buildings

71321000 - Engineering design services for mechanical and electrical installations for buildings

71333000 - Mechanical engineering services

71334000 - Mechanical and electrical engineering services

Notice Value(s)

Tender Value
£315,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Dec 20241 years ago
Submission Deadline
13 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Feb 2025 - 31 Oct 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Not specified
Contact Email
procurement.department@pirbright.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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