Award

Automated note taking for caseworkers

CAMBRIDGESHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

18 Sep 2025 at 13:23

Award Notice
Summary of the contracting process

This public procurement process involved Cambridgeshire County Council, located in Huntingdon, England, as the buying organisation. The tender, titled "Automated note taking for caseworkers," was categorised under IT services and aimed at automating the note-taking process for adult social care assessments. The procurement, conducted via a direct award under the Gcloud 14 framework, has reached the award stage, with Beam Up Ltd being selected as the supplier. The total contract value is £79,000, with the contract term commencing on the 21st of September 2025 and concluding on the 20th of September 2027. The service will be delivered across multiple locations, including the UK and other regions. The contract also ensures suitability for SMEs and VCSEs, indicating a focus on inclusivity for smaller and social enterprises.

This tender presents a substantial opportunity for businesses engaged in IT services, specifically those specialising in AI-driven solutions for process automation. Companies that offer innovative technologies which can enhance efficiency and accuracy in data recording and transcribing would be well-suited to compete for similar future procurements. The focus on automating manual tasks presents growth opportunities for tech firms providing scalable and non-intrusive solutions, thereby benefiting from public sector initiatives to introduce digital innovations within social care settings.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Automated note taking for caseworkers

Notice Description

Adult Social Care carry out assessments in person, over teams or phone and make notes during the discussions which require writing up after the meeting and entering into the case management system. This process is time-consuming and vulnerable to errors due to uncaptured or forgotten details. Recent testing of AI products has shown that solutions are available that can record and transcribe conversations non-intrusively. Then extract the key points directly into a predefined template, eliminating the need for manual notetaking and entry. Procurement was conducted under Gcloud 14 framework

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6fe09928-00e4-4701-be7a-7bb634af8d93
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/82fce7eb-56ce-43b8-a9fc-f52aeeae0f4e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
Not specified
Awards Value
£79,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20255 months ago
Submission Deadline
12 Sep 2025Expired
Future Notice Date
Not specified
Award Date
17 Sep 20255 months ago
Contract Period
20 Sep 2025 - 20 Sep 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGESHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUNTINGDON
Postcode
PE28 4YE
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Huntingdonshire
Electoral Ward
The Stukeleys
Westminster Constituency
Huntingdon

Supplier Information

Number of Suppliers
1
Supplier Name

BEAM UP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-6fe09928-00e4-4701-be7a-7bb634af8d93-2025-09-18T14:23:57+01:00",
    "date": "2025-09-18T14:23:57+01:00",
    "ocid": "ocds-b5fd17-6fe09928-00e4-4701-be7a-7bb634af8d93",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CCC001-DN791196-75055919",
        "title": "Automated note taking for caseworkers",
        "description": "Adult Social Care carry out assessments in person, over teams or phone and make notes during the discussions which require writing up after the meeting and entering into the case management system. This process is time-consuming and vulnerable to errors due to uncaptured or forgotten details. Recent testing of AI products has shown that solutions are available that can record and transcribe conversations non-intrusively. Then extract the key points directly into a predefined template, eliminating the need for manual notetaking and entry. Procurement was conducted under Gcloud 14 framework",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "PE28 4YE"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 90000,
            "currency": "GBP"
        },
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "tenderPeriod": {
            "endDate": "2025-09-12T23:59:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-09-18T00:00:00+01:00",
            "endDate": "2027-09-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "goods"
    },
    "parties": [
        {
            "id": "GB-CFS-198043",
            "name": "Cambridgeshire County Council",
            "identifier": {
                "legalName": "Cambridgeshire County Council"
            },
            "address": {
                "streetAddress": "New Shire Hall, Alconbury Weald",
                "locality": "Huntingdon",
                "postalCode": "PE28 4YE",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Kevin Halls",
                "email": "kevin.halls@cambridgeshire.gov.uk"
            },
            "details": {
                "url": "https://www.cambridgeshire.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-324967",
            "name": "Beam Up Ltd",
            "identifier": {
                "legalName": "Beam Up Ltd"
            },
            "address": {
                "streetAddress": "Beam Up Ltd Shoreditch Exchange, Senna Building, Gorsuch Place, London E2 8JF"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-198043",
        "name": "Cambridgeshire County Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-6fe09928-00e4-4701-be7a-7bb634af8d93-1",
            "status": "active",
            "date": "2025-09-18T00:00:00+01:00",
            "datePublished": "2025-09-18T14:23:57+01:00",
            "value": {
                "amount": 79000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-324967",
                    "name": "Beam Up Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-09-21T00:00:00+01:00",
                "endDate": "2027-09-20T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/82fce7eb-56ce-43b8-a9fc-f52aeeae0f4e",
                    "datePublished": "2025-09-18T14:23:57+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}