Award

Travel Management Company

THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED

This public procurement record has 2 releases in its history.

Award

04 May 2020 at 15:07

Award Notice
Tender

08 Nov 2019 at 11:50

Tender Notice
Summary of the contracting process

The Westminster Foundation for Democracy (WFD) recently awarded a contract for a Corporate Travel Management company, aimed at facilitating the travel and accommodation needs of its staff both domestically and internationally. This procurement falls under the services category, specifically classified under hotel and transport services. The tender was published on 8th November 2019, with a submission deadline set for 4th December 2019. The contract period commenced on 31st January 2020 and extends until 31st January 2022. The procurement method used was an open procedure, allowing various bidders to compete for this opportunity.

This tender presents an excellent opportunity for businesses specialising in travel management and related services to engage with a significant client that invested over £1 million in travel last year. Companies offering innovative solutions such as flexible online booking systems, visa services, and comprehensive travel support would be particularly well-suited to meet the needs outlined by WFD. Furthermore, small and medium-sized enterprises (SMEs) are encouraged to apply, highlighting the potential for growth in this sector through tailored services that comply with WFD's specific travel policies.

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Notice Information

Notice Title

Travel Management Company

Notice Description

The Westminster Foundation for Democracy (WFD) is looking to procure the services of a Corporate Travel Management company with an online booking system to assist staff with all of their travel and accommodation requirements, both domestic and international. Due to the nature of the work WFD carries out, more than 50% of our staff travel on a regular basis both locally in the UK and overseas to a diverse range of countries and the organisation spent just over one million pounds on travel last financial year. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements and group trips. The successful bidder will provide the following services: visas; travel; transfers and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure. In particular, WFD is looking for a provider that has an effective online booking tool that conforms with our Travel Policy and Authorisation requirements, to enable staff to book their own travel if they wish to. Additionally, we require dedicated agents on hand to help with any queries or to book travel for staff who prefer to book through this method. Information on how to bid for this tender, including full specification, terms and conditions, and supplier questions and answers can be found on the tender notice and instructions (linked below).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-700a3500-23a2-478a-9087-5466e0ef3be8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/86db20b8-e76d-44e4-9e98-33f94d599118
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

55100000 - Hotel services

60100000 - Road transport services

60200000 - Railway transport services

60300000 - Pipeline transport services

60400000 - Air transport services

63000000 - Supporting and auxiliary transport services; travel agencies services

Notice Value(s)

Tender Value
£15,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 May 20205 years ago
Submission Deadline
4 Dec 2019Expired
Future Notice Date
Not specified
Award Date
1 Feb 20206 years ago
Contract Period
5 Feb 2020 - 31 Jan 2022 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 1RT
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

KEY TRAVEL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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