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Maintenance of Station End Equipment (FRS) plus partial equipment refresh

West Sussex County Council

This public procurement record has 1 release in its history.

Award

25 Aug 2026 at 15:37

Award Notice
Summary of the contracting process

West Sussex County Council procured services to maintain station end equipment used in its FRS environment, together with a partial refresh of that equipment. The requirement falls within computer equipment maintenance and repair and is a services contract. Delivery is associated with Chichester, West Sussex, including the council’s location at West Street, PO19 1RQ, and the wider South West region of the United Kingdom. The work therefore suits suppliers able to support operational technology at station or site level, carry out planned and reactive maintenance, and replace selected equipment as part of a refresh. The council is the buying organisation and the requirement concerns ongoing support of its existing station-end equipment rather than a standalone supply of general computer hardware.

This procurement is complete and was awarded on 25 March 2026. It used a selective procedure as a call-off from a framework agreement. The tender deadline was 18 March 2026 at 12:00 UTC. The contract runs from 1 April 2026 to 31 March 2029. The awarded supplier is TELENT TECHNOLOGY SERVICES LTD, with an awarded value of £480,000. The award is active. The procurement was identified as unsuitable for small and medium-sized enterprises and voluntary, community or social enterprises. The published requirement describes maintenance of station end equipment plus a partial equipment refresh; the available outcome records one award to one supplier. The procurement category is services, with computer equipment maintenance and repair as the stated classification.

For a future requirement from this buyer, credible suppliers would need to combine computer equipment maintenance with the ability to support station-based operational environments and deliver a partial refresh alongside continuing service. Relevant capability includes diagnosing and repairing station-end equipment, managing replacement hardware, maintaining service continuity across multiple sites, and organising field support in West Sussex and the wider South West. The award to a large technology services company and the stated SME unsuitability indicate a requirement suited to suppliers with substantial delivery capacity, established support infrastructure and the resources to manage an extended council contract. Access to the relevant framework route would also be important, since this procurement was made as a framework call-off rather than through an open standalone tender.

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Notice Information

Notice Title

Maintenance of Station End Equipment (FRS) plus partial equipment refresh

Notice Description

Maintenance of Station End Equipment (FRS) plus partial equipment refresh

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7017253e-348b-4622-aa5f-688d62811782
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/42c4d928-2999-4911-9cae-7086de5acc09
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50312000 - Maintenance and repair of computer equipment

Notice Value(s)

Tender Value
£480,000 £100K-£500K
Lots Value
Not specified
Awards Value
£480,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
25 Aug 20262 days ago
Submission Deadline
18 Mar 2026Expired
Future Notice Date
Not specified
Award Date
25 Mar 20265 months ago
Contract Period
1 Apr 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Sussex County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHICHESTER
Postcode
PO19 1RQ
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
TLK South West (England)
Local Authority
Chichester
Electoral Ward
Chichester Central
Westminster Constituency
Chichester

Supplier Information

Number of Suppliers
1
Supplier Name

Telent Technology Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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