Award

TD1814 - Commercial Off The Shelf (COTS) Software and Related Services: Microsoft

DERBY CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

09 Feb 2026 at 16:16

Award Notice
Award

28 Feb 2023 at 09:23

Award Notice
Summary of the contracting process

Derby City Council has awarded a contract extension for the provision of Commercial Off The Shelf (COTS) Software and Related Services focused on Microsoft products. This procurement falls under the Crown Commercial Service Framework RM6068, specifically Lot 3, which deals with Software and Associated Services. The contract is valued at approximately £11,694,565, following a modification allowed under Regulation 72(1)(b) of the Public Contracts Regulations 2015. The current contract, initially scheduled to end on 31 December 2026, has been extended by twelve months to conclude on 31 December 2027. This extension is necessary due to economic and technical considerations and aims to ensure interoperability with existing services. CDW Limited, headquartered in London, serves as the supplier, while the procurement process is in the award stage, as of 9 February 2026.

This tender presents significant opportunities for businesses specialising in software packages and information systems. Companies with expertise in Microsoft software, particularly those with partnership status or those familiar with supporting local government reorganisations, will find this contract beneficial for growth. Although Derby City Council is not actively seeking small or medium enterprises (SMEs) or voluntary, community, and social enterprises (VCSEs) for this project, large-scale enterprises with robust service delivery capabilities are ideally suited to compete. This opportunity allows such businesses to strengthen their footprint in the public procurement sector and showcase their capacity to handle complex software service requirements efficiently.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

TD1814 - Commercial Off The Shelf (COTS) Software and Related Services: Microsoft

Notice Description

TD1814 - Commercial Off The Shelf (COTS) Software and Related Services: Microsoft Additional information: TThe original contract (TD1814) was valued at PS9,719,565. The proposed modification of PS1,975,000 represents less than 50% of the original contract value and therefore complies with the financial thresholds in Regulation 72(1)(b) of the Public Contracts Regulations 2015. The modification relies on Regulation 72(1)(b), as the additional services have become necessary and were not included in the original procurement. A change of contractor is not viable due to economic and technical considerations, including interoperability with existing services, and would result in significant inconvenience and duplication of costs for the contracting authority. By extending the existing contract by 12 months, we will gain a clearer understanding of: (1) the precise deliverables required under the new contract; (2) the commercial implications of Local Government Reorganisation; and (3) how a Microsoft Partner can best support us through this process. This will enable us to shape the tender for the subsequent contract more effectively. The current contract ends 31 December 2026. The Modification will extend it to 31 December 2027. In accordance with best practice the Council will apply a 10 day voluntary standstill from the day of publication of this notice prior to awarding the extension.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/debea684-a33c-4ec4-a715-e76e37dd6f0c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Further Competition under the Crown Commercial Service Framework RM6068 Technology Products and Associated Services, Lot 3: Software and Associated Services
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£9,719,565 £1M-£10M
Lots Value
Not specified
Awards Value
£21,414,130 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Feb 20262 weeks ago
Submission Deadline
3 Dec 2021Expired
Future Notice Date
Not specified
Award Date
16 Dec 20214 years ago
Contract Period
29 Dec 2021 - 31 Dec 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
Not specified
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

CDW

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769-2026-02-09T16:16:39Z",
    "date": "2026-02-09T16:16:39Z",
    "ocid": "ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "TD1814",
        "title": "TD1814 - Commercial Off The Shelf (COTS) Software and Related Services: Microsoft",
        "description": "TD1814 - Commercial Off The Shelf (COTS) Software and Related Services: Microsoft Additional information: TThe original contract (TD1814) was valued at PS9,719,565. The proposed modification of PS1,975,000 represents less than 50% of the original contract value and therefore complies with the financial thresholds in Regulation 72(1)(b) of the Public Contracts Regulations 2015. The modification relies on Regulation 72(1)(b), as the additional services have become necessary and were not included in the original procurement. A change of contractor is not viable due to economic and technical considerations, including interoperability with existing services, and would result in significant inconvenience and duplication of costs for the contracting authority. By extending the existing contract by 12 months, we will gain a clearer understanding of: (1) the precise deliverables required under the new contract; (2) the commercial implications of Local Government Reorganisation; and (3) how a Microsoft Partner can best support us through this process. This will enable us to shape the tender for the subsequent contract more effectively. The current contract ends 31 December 2026. The Modification will extend it to 31 December 2027. In accordance with best practice the Council will apply a 10 day voluntary standstill from the day of publication of this notice prior to awarding the extension.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "DE1 2FS"
                    },
                    {
                        "postalCode": "DE1 2FS"
                    }
                ]
            }
        ],
        "value": {
            "amount": 9719565,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Other - Further Competition under the Crown Commercial Service Framework RM6068 Technology Products and Associated Services, Lot 3: Software and Associated Services",
        "tenderPeriod": {
            "endDate": "2021-12-03T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2021-12-29T00:00:00Z",
            "endDate": "2024-12-31T23:59:59Z"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-LAE-DER",
            "name": "DERBY CITY COUNCIL",
            "identifier": {
                "legalName": "DERBY CITY COUNCIL",
                "scheme": "GB-LAE",
                "id": "DER"
            },
            "address": {
                "streetAddress": "Corporation Street",
                "locality": "Derby",
                "postalCode": "DE12FS",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Sam Black",
                "email": "procurement@derby.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-2465350",
            "name": "CDW Limited",
            "identifier": {
                "legalName": "CDW Limited",
                "scheme": "GB-COH",
                "id": "2465350"
            },
            "address": {
                "streetAddress": "CDW Limited, One New Change, One New Change, London, Greater London, EC4M 9AF, United Kingdom"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-LAE-DER",
        "name": "DERBY CITY COUNCIL"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769-1",
            "status": "active",
            "date": "2021-12-16T00:00:00Z",
            "datePublished": "2023-02-28T09:23:54Z",
            "value": {
                "amount": 9719565,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-2465350",
                    "name": "CDW Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2021-12-29T00:00:00Z",
                "endDate": "2024-12-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/0d22ec28-d504-4797-b0bc-8f55c3e4cb89",
                    "datePublished": "2023-02-28T09:23:54Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        },
        {
            "id": "ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769-2",
            "status": "active",
            "date": "2021-12-16T00:00:00Z",
            "datePublished": "2026-02-09T16:16:39Z",
            "value": {
                "amount": 11694565,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-2465350",
                    "name": "CDW Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2021-12-29T00:00:00Z",
                "endDate": "2027-12-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "2",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/debea684-a33c-4ec4-a715-e76e37dd6f0c",
                    "datePublished": "2026-02-09T16:16:39Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}