Tender

London Film Festival Gala Production Management

BFI

This public procurement record has 2 releases in its history.

TenderAmendment

09 Feb 2023 at 14:48

Tender Notice
Tender

09 Feb 2023 at 14:47

Tender Notice
Summary of the contracting process

The BFI is seeking services for the "London Film Festival Gala Production Management" event, showcasing new films and cultural works to audiences across over 70 countries. This contract includes managing Gala venue installations and red carpet events at Southbank Centre's Royal Festival Hall. The contract period is from April 1, 2023, to March 31, 2025. The tender deadline is March 3, 2023, with a total contract value of £160,000 GBP.

This opportunity by the BFI presents a chance for event management and promotional services companies to engage with a high-profile international event. Small and medium enterprises are particularly well-suited to compete for this contract, offering specialized services in cultural event organisation and promotional activities. Businesses aiming to expand their portfolio in the event services industry should consider participating in this tender to grow their operations.

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Notice Information

Notice Title

London Film Festival Gala Production Management

Notice Description

BFI London Film Festival (LFF) is the UK's largest film festival and a major international film event. The Festival introduces the finest new British and international films, series and immersive art works to London and UK-wide audiences, attracts significant international industry participation which shines a spotlight on UK talent. Each year the festival shows work from over 70 countries, representing a variety of languages, genres and formal styles, with presentations ranging from intimate screenings and installations to major red carpet productions. The artistic programme is complemented by a rich range of talks and events for public and industry audiences. 1 Gala Venue Cinema Build and Fit Out Since 2021, the BFI London Film Festival has presented its Gala programme at Southbank Centre's Royal Festival Hall. The festival installs an 18m screen, state-of-the-art sound and projectors, to transform the auditorium into a screening venue for the 12 days of the festival. Project Management of the installation of screen, draping, sound and broader fit-out are all within the scope of this contract. Projection of screenings throughout the festival is managed by BFI in-house technical teams. 2 Red Carpet Cinema and Event Production Across the duration of the 12 days, the festival hosts between 22 and 26 red carpet premieres at our partner gala venue, Southbank Centre's Royal Festival Hall, and occasionally, broader festival venues. The red carpet events feature UK, European and World premieres with on-stage A-list talent introductions. A number of the red carpet premieres are sponsored or in association with the festival's partners, including principle partner American Express. The scale of the events vary in size and activity. Traditionally, Opening, Closing and Sponsored Gala events host larger red carpet premieres with sizeable A-list talent parties and often with the use of CCTV, bespoke theming and production builds, and UK-wide satellite broadcasts. The red carpet events are high profile media events, with an audience of up to 2300, comprising filmmakers, industry professionals, talent, and the public. Red carpet media management forms the basis of a separate agency contract. Post-Screening receptions take place for Opening, Closing and Sponsored Galas at a landmark London Venue. These receptions do not form part of this contract scope. Additional information: To take part in this tender, please visit our website, at https://in-tendhost.co.uk/bfi/aspx/Tenders/Current , where you will need to register, if you haven't already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-71d95fe5-8e04-4d7b-a5b2-2563b1e87003
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/405af8d0-0c47-4f52-adee-113e196e3a1a
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79342200 - Promotional services

79952000 - Event services

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Feb 20233 years ago
Submission Deadline
3 Mar 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2023 - 31 Mar 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BFI
Contact Name
Graham Bellas
Contact Email
graham.bellas@bfi.org.uk
Contact Phone
0207 173 3299

Buyer Location

Locality
WATERLOO
Postcode
SE1 8XT
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI45 Lambeth
Delivery Location
Not specified
Local Authority
Lambeth
Electoral Ward
Waterloo & South Bank
Westminster Constituency
Vauxhall and Camberwell Green

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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