Award

Archive Management System

GLOUCESTERSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

11 Jan 2021 at 16:34

Award Notice
Tender

30 Sep 2020 at 11:39

Tender Notice
Summary of the contracting process

The procurement process for an Archive Management System has been completed by Gloucestershire County Council, located in Gloucester, United Kingdom. This initiative falls under the archive services category and was conducted through an open procurement method. The tender was published on 30th September 2020, with a closing date for submissions on 30th October 2020. The awarded contract is valued at £69,000 and commenced on 6th January 2021, with a duration set until 5th January 2031.

This contract offers significant opportunities for businesses, particularly those specialising in archive management solutions and related services. Companies that provide Commercial Off The Shelf (COTS) software, especially with ISAD (G) compliance for catalogue management, would be well-positioned to compete in similar future tenders. Additionally, small to medium enterprises (SMEs) that can demonstrate capability in managing large data sets and facilitating public access to archives are encouraged to engage with such contracts to foster business growth.

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Notice Information

Notice Title

Archive Management System

Notice Description

Gloucestershire Archives wishes to procure a Commercial Off The Shelf (COTS) archive management system. The Council currently use CALM and CALMview systems from Axiell to manage, identify, locate and access the archives, and have nearly 900,000 catalogue entries. We require an ISAD (G) compliant system to give Gloucestershire Archive staff full intellectual control over the collections, including accessioning, cataloguing, care of collections and physical management of collections. We also need to facilitate public access to documents including enquiries about collections and production of archives

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7243888f-d9b0-4abf-b7c2-e2fa4e4744e6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cf2adea5-e468-4316-99ce-e9d25009d37d
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92512000 - Archive services

Notice Value(s)

Tender Value
£89,000 Under £100K
Lots Value
Not specified
Awards Value
£69,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jan 20215 years ago
Submission Deadline
30 Oct 2020Expired
Future Notice Date
Not specified
Award Date
16 Dec 20205 years ago
Contract Period
6 Jan 2021 - 5 Jan 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLOUCESTERSHIRE COUNTY COUNCIL
Contact Name
Claire Collins
Contact Email
claire.collins@gloucestershire.gov.uk
Contact Phone
+44 1452426240

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 3DW
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
Not specified
Local Authority
Gloucester
Electoral Ward
Kingsholm and Wotton
Westminster Constituency
Gloucester

Supplier Information

Number of Suppliers
1
Supplier Name

METADATIS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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