Tender

HAF: The Provision of a Holiday and Food Activities Booking & Reporting System

MEDWAY COUNCIL

This public procurement record has 2 releases in its history.

Tender

19 Mar 2021 at 20:25

Tender Notice
Tender

19 Mar 2021 at 20:08

Tender Notice
Summary of the contracting process

Medway Council is seeking partners to develop a Holiday Activities and Food (HAF) Booking & Reporting System, aimed at launching on 1st July 2021. The procurement process is currently in the open tender stage, with the submission deadline set for 2nd April 2021. This contract, valued at £15,000, is part of a programme funded by the Department for Education and is expected to commence on 29th April 2021, lasting one year with a possible one-year extension. The services required fall under the category of IT services, specifically software development, and will serve the Medway area, including various delivery addresses across the UK.

This tender provides a significant opportunity for businesses in the IT services sector, particularly those specialising in software development and reporting systems. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are particularly encouraged to apply. By creating a family-friendly booking system for vulnerable children, this project aims to mitigate issues associated with holiday hunger and social isolation, making it a socially impactful venture as well as a business one.

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Notice Information

Notice Title

HAF: The Provision of a Holiday and Food Activities Booking & Reporting System

Notice Description

PLEASE APPLY VIA THE KENT BUSINESS PORTAL & REGISTER HERE FOR FURTHER DETAILS: https://procontract.due-north.com/Advert?advertId=b12d3242-ed88-eb11-810c-005056b64545&p=8691483f-2f3d-e711-80e1-005056b64545 Medway Council are searching for a partner/partners that they can work collaboratively with to successfully launch the Holiday Activities and Food Programme (HAF). This requirement is for the development of a booking system function that will interlink with a website for the Public Health Department at Medway Council. The council will launch this new programme that will start on 1st of July 2021. The Holiday Activities and Food (HAF) project will require a HAF booking system to act as the single front door for all children's holiday and food activities that are delivered out of the Medway area. This project has been funded by the Department for Education (DfE), to deliver Holiday Activities and Food (HAF) Programmes for one year in 2021. This specification outlines the requirements of the service, the systems required, timescales along with any constraints/dependencies. The aim of the programme is to make holiday places available to those most vulnerable children by supporting them to access food and activities for free. School holidays can be particular pressure points for some families because of increased costs (such as food and childcare) coupled with reduced incomes. For some children this can lead to a holiday experience gap, with children from disadvantaged families: * less likely to access organised out-of-school activities * more likely to experience 'unhealthy holidays' in terms of nutrition and physical health * more likely to experience social isolation The council is looking to procure an organisation that can work to deliver a safe family friendly booking system and that can process the reporting requirements laid out by the Department of Education (DfE). The Contract is anticipated to commence on the 29th of April and will continue for a period of 1 year with an option to extend for a further period of 12 months unless terminated in accordance with the Conditions of Contract

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-73af7748-c34c-43a9-8878-5edd0078b23b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/70ef8f08-5879-4435-b889-a8690ddbdfda
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£15,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Mar 20214 years ago
Submission Deadline
2 Apr 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
28 Apr 2021 - 31 Mar 2022 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MEDWAY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHATHAM
Postcode
ME4 4TR
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ41 Medway
Delivery Location
Not specified
Local Authority
Medway
Electoral Ward
Chatham Central & Brompton
Westminster Constituency
Rochester and Strood

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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