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European Agency Fuel Cards - Request for Information (RFI)

Ministry of Defence

This public procurement record has 1 release in its history.

Planning

27 Aug 2026 at 13:34

Market Engagement Notice
Summary of the contracting process

The Ministry of Defence is exploring a European agency fuel card service for personnel who need access to roadside fuel, vehicle additives, vehicle-related services and electric vehicle charging. The service would also include card management, billing, reporting and spending-control arrangements. Delivery would cover Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Montenegro, the Netherlands, North Macedonia, Norway, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland and Turkey. The requirement is categorised as agency fuel cards. The Ministry of Defence is the buying organisation, based in Bristol. The potential service is suitable for small and medium-sized enterprises.

This procurement is at the planning stage. The Ministry of Defence is conducting a Request for Information and market engagement to inform a potential future procurement; it is an information-gathering exercise rather than an invitation to tender or a call for competition. Suppliers are expected to provide market feedback through the RFI, with the engagement scheduled to end on 18 September 2026. The buyer has not yet set out a final procurement procedure, contract value, contract duration, lot structure or award criteria. The intended scope is still being shaped around fuel access, vehicle services, electric vehicle charging and the associated management, billing, reporting and control functions. Businesses should treat the stated date as an indicative engagement milestone, not as a tender submission deadline.

This will suit suppliers able to provide or manage a broad European fuel-card network, with reliable access to roadside fuels and vehicle additives across multiple countries. Relevant businesses may include fuel-card operators, fuel and mobility-service networks, fleet-payment providers and platforms supporting electric vehicle charging. The requirement is likely to favour organisations with established cross-border acceptance arrangements, secure card administration, transaction controls, consolidated billing, management information and reporting capability. Experience supporting government, defence, fleet or other distributed vehicle users would be relevant preparation, particularly where services must operate consistently across Europe. Suppliers should consider how their network covers conventional and electric mobility, how exceptions and misuse are controlled, and how detailed usage data can be supplied. Small and medium-sized enterprises are identified as suitable participants, so specialist providers may engage alongside larger networks or potential partners.

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Notice Information

Notice Title

European Agency Fuel Cards - Request for Information (RFI)

Notice Description

The Ministry of Defence is undertaking market engagement to inform the potential procurement of European Agency Fuel Card services. The requirement may include access to roadside fuels, vehicle additives and electric vehicle charging across Europe, supported by appropriate card management services, billing, reporting and control arrangements. This Request for Information (RFI) is an information-gathering exercise only and does not constitute a call for competition.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-74bef40d-4c85-46d1-b8f9-ffb5827a4f7d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/27ea23f1-a4a4-4a74-94ee-2e4ec32554d5
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30163100 - Agency fuel cards

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Aug 20265 days ago
Submission Deadline
Not specified
Future Notice Date
18 Sep 20263 weeks to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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