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IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework Agreement for Imperial War Museums

Imperial War Museums

This public procurement record has 1 release in its history.

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09 Apr 2025 at 16:20

Award Notice
Summary of the contracting process

The Imperial War Museums (IWM) has completed the award stage of a procurement process titled "IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework Agreement." This contract, valued at GBP 2,800,000, covers a framework agreement for digitisation services under the Digital Futures project. The contract spans from 1st April 2025 to 31st March 2029, and includes multiple lots: Photographic Negative, Prints & Preservation Document Capture; Videotape Digitisation; Document Copying; Sound Digitisation; and 4K Film Digitisation. The digitisation services are expected to be delivered across various locations, including the United Kingdom, British Overseas Territories, Channel Islands, Isle of Man, Europe, and worldwide. The procurement followed an open procedure method, and the tender period ended on 5th July 2024.

The framework agreement presents substantial opportunities for businesses specialising in data conversion and digitisation to expand their operations. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are particularly encouraged to engage, given the suitability criteria outlined by the IWM. The nature of the project, which is focused on advanced digitisation work, makes it ideal for companies that provide comprehensive data conversion services and those with the capability for large-scale digitisation across different media formats. The successful suppliers involved in this project are MAX COMMUNICATIONS LTD, J&J NEGUS LTD T/A GENUS GROUP, DRAGON POST (WALES) LTD, and MEMNON ARCHIVING SERVICES, indicating the scale and prestige associated with this contract.

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Notice Information

Notice Title

IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework Agreement for Imperial War Museums

Notice Description

This Contract covers the appointment of Service Provider(s) to join a Framework Agreement undertaking the digitisation work based upon the Lots listed below, as part of the Digital Futures project. The digitisation work is broken down into the following Lots: *Lot 1 - Photographic Negative, Prints & Preservation Document Capture *Lot 2 - Videotape Digitisation *Lot 3 - Document Copying *Lot 4 - Sound Digitisation *Lot 5 - 4K Film Digitisation

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-74cf1168-e130-4a98-9184-c83431c8903a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/acd6a71d-bc86-4ace-85fd-8dffeb114e4a
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72311100 - Data conversion services

Notice Value(s)

Tender Value
£2,800,000 £1M-£10M
Lots Value
Not specified
Awards Value
£2,800,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Apr 20251 years ago
Submission Deadline
5 Jul 2024Expired
Future Notice Date
Not specified
Award Date
5 Jul 20242 years ago
Contract Period
1 Apr 2025 - 31 Mar 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Imperial War Museums
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 6HZ
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
St George's
Westminster Constituency
Bermondsey and Old Southwark

Supplier Information

Number of Suppliers
4
Supplier Names

Max Communications Ltd

J&J NEGUS LTD T/A GENUS GROUP

DRAGON POST (WALES) LTD

Memnon Archiving Services

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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