Award

Electoral Management System and Postal Voting Management System

SHEFFIELD CITY COUNCIL

This public procurement record has 1 release in its history.

Award

31 Jan 2024 at 14:09

Award Notice
Summary of the contracting process

The Sheffield City Council has recently awarded a contract for the provision of the Electoral Management System and Postal Voting Management System to IDOX Software Ltd. This contract falls under the industry category of Software package and information systems. The total contract value is £144,393. The procurement method used was direct award, with the tender closing on 15th January 2024. The contract period is set to start on 1st February 2024 and end on 31st January 2025. The procurement was initiated on 17th January 2024.

This tender opportunity for the Electoral Management System and Postal Voting Management System presents business growth prospects for suppliers of industry-specific software packages. Small and medium-sized enterprises (SMEs) would be well-suited to compete for this contract. The location for service delivery is in Yorkshire and the Humber, United Kingdom, making it an attractive opportunity for local businesses. The direct award nature of the procurement process streamlines the competition, providing a clear pathway for eligible businesses to submit their proposals.

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Notice Information

Notice Title

Electoral Management System and Postal Voting Management System

Notice Description

The Electoral Management System (EMS) and Postal Voting Management System (PVMS) are both used in order to collate and record votes for all of the councils polling activities. Both systems have to be provided by the same supplier due to their interoperability. The decision taken to award this contract for The Electoral Management System (EMS) and Postal Voting Management System (PVMS) was made on 17th January 2024. The contract award was made for the reasons including the provider meeting the essential requirements of the specification; functionality and service provision.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-756005c8-5f25-44d9-9004-b45c7a89a62a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/36e9e22e-8c47-4fe4-be17-da4ee2c082f5
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£144,393 £100K-£500K
Lots Value
Not specified
Awards Value
£144,393 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jan 20242 years ago
Submission Deadline
15 Jan 2024Expired
Future Notice Date
Not specified
Award Date
31 Jan 20242 years ago
Contract Period
1 Feb 2024 - 31 Jan 2025 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2HH
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

IDOX SOFTWARE

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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