Tender

Audio Visual Equipment and Staging Hire

RAIL SAFETY AND STANDARDS BOARD LIMITED

This public procurement record has 1 release in its history.

Tender

03 Feb 2017 at 16:40

Tender Notice
Summary of the contracting process

The Rail Safety and Standards Board Limited (RSSB) is currently seeking tenders for the provision of audio-visual (AV) equipment and staging hire, under the title "Audio Visual Equipment and Staging Hire." This procurement falls within the industry category of services, specifically focused on film and audio-visual equipment. The tender process is at the planning stage, with a submission deadline set for 20 February 2017, and the contract period will commence on 20 March 2017, lasting until 19 March 2019. The procurement method is classified as 'Other', allowing for flexibility in the engagement of suppliers who can meet the stringent AV demands of RSSB's events team, which includes equipment such as microphones, cameras, and sound production systems.

This tender presents a significant opportunity for businesses specialising in audio-visual services and equipment rental. Companies capable of providing comprehensive AV solutions, including equipment setup, qualified personnel for operation, and urgent mobilisation in high-pressure scenarios, will find a good fit in this tender. Small and medium-sized enterprises are particularly encouraged to participate, as the procurement aims to foster engagement with diverse suppliers who can deliver tailored AV services across various events, thereby enabling the growth and expansion of businesses in the AV sector.

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Notice Information

Notice Title

Audio Visual Equipment and Staging Hire

Notice Description

RSSB requires a flexible, zero value commitment, call off contract to allow us to hire AV and staging equipment as and when required. The successful supplier will be required to undertake a range of services including: (i) Working collaboratively with the RSSB Events Team each and every time an event, or set of events, is identified to manage their AV equipment requirements. (ii) Designing and installing AV systems for events of varying sizes, including but not be limited to: * Microphone systems * Camera systems, including camera relay and filming * Speaker management systems * Event broadcasting provision and management * Lighting production (and control) for media * Provision of basic AV equipment * Provision of laptops, tablet computers, touch screen style devices * Management of AV systems for events of varying sizes, including: o Production planning and management o Video management (control and integration) * Projection systems * Sound production (including control) * Voting handsets (iii) The Supplier may be required to create mobilisation plans in preparation to respond urgently to high priority/high profile briefs following an unexpected event. (iv) The Supplier will provide a full cost breakdown of all aspects of the products and services provided, to be made available to RSSB to confirmation of the order. The Events team will be responsible for ensuring that these quotes are in line with the agreed contract rates. (v) The Supplier is required to deliver, set up and take down all equipment. (vi) The Supplier will be required to provide qualified personnel to operate the equipment where required. (vii) The Supplier may be required to provide branded equipment/staging. (viii) The Supplier may be required to liaise directly with venues to complete venue health and safety and risk assessment forms. The above is a summary of the requirements. Please see Appendix G: Schedule of Requirements for full details.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7595b83a-90da-4bbf-adb0-18b4147c23db
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/39eaf076-fb0d-4dbc-a97d-afb989de9085
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32321100 - Film equipment

32321200 - Audio-visual equipment

32321300 - Audio-visual materials

32323000 - Video monitors

32341000 - Microphones

32342000 - Loudspeakers

32343000 - Amplifiers

32353000 - Sound recordings

32354000 - Film products

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Feb 20179 years ago
Submission Deadline
20 Feb 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Mar 2017 - 19 Mar 2019 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RAIL SAFETY AND STANDARDS BOARD LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON,
Postcode
EC2M 2RB
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
Not specified
Local Authority
Islington
Electoral Ward
Bunhill
Westminster Constituency
Islington South and Finsbury

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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