Tender

Maintenance Services

RAND ASSOCIATES CONSULTANCY SERVICES LIMITED

This public procurement record has 1 release in its history.

Tender

06 Aug 2024 at 14:54

Tender Notice
Summary of the contracting process

RAND Associates Consultancy Services Limited has issued a tender titled "Maintenance Services" focused on the repair and maintenance industry category. The procurement process, located in the North West region of the United Kingdom, is currently at the tender stage, with submissions due by 15:00 BST on 6th September 2024. The contract period is slated to begin on 1st November 2024 and run until 31st October 2027, with the possibility of two one-year extensions. The nature of the contract involves responsive maintenance for housing and communal properties, along with additional services such as gas boiler inspections, fire safety maintenance, and estate services. The estimated contract value is £8,000,000 GBP.

This tender presents significant growth opportunities for businesses specialising in comprehensive property maintenance, especially those capable of offering daytime and out-of-hours services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) would be well-suited to compete, given the procurement's emphasis on customer-focused service and social value. Companies with experience in IT software interfacing and commitment to value for money, innovation, and continuous improvement will find this tender particularly rewarding. The open procedure method ensures a transparent bidding process, encouraging wide participation and fair competition.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Maintenance Services

Notice Description

The Contracting Authorities wish to appoint a Provider to undertake responsive maintenance including daytime and out of hours emergency callouts, disrepair, damp, mould and condensation works , voids and capital reinvestment works to it housing and other communal properties and assets located in the geographical areas of Liverpool City Council and Sefton Metropolitan Borough Council In addition Steve Biko Housing Association will require the Provider to undertake the following additional services; * the periodic inspection, servicing, testing and certification of domestic gas boiler and heating installations * the periodic inspections, testing, servicing, maintenance and repair of their Active Fire Safety Installations (f fire prevention/detection alarmsystems, emergency lighting installations and fire fighting equipment, * the provision of periodic Estate Services (Building and Window Cleaning, and Grounds Maintenance) * Call handling during normal working hours * Out of Hours Call handling Key characteristics of the Contracts are likely to be but not limited to: - An initial term of 3 years with an option for the Contracting Authorities to extend by a further one year , and then by a further year subject to annual performance reviews;. - IT software/system interfacing; - Provisions requiring the delivery of a customer focused service and showing commitment to value for money to the Contracting Authorities and their residents, and must be responsive to achieve collaborative working practices, innovation and continuous improvement; - Provisions for regular monthly, quarterly and annual performance meetings and reviews, early termination and also meeting, maintaining and improving KPI targets - Commitment to Social Value and community engagement . The scope of service to be delivered is further defined in the procurement documents. Economic Operators are advised that the terms of the Transfer of Undertaking (Protection of Employment ) Regulations ("TUPE") may apply to the workforce employed by the incumbent contractor in relation to the services to be performed by the successful Economic Operator under the proposed new contract. Economic Operators should note that the estimated value given in this notice is based on the 2 Contracting Authorities historical/current/planned expenditure and the numbers of properties and schemes currently included with their stock portfolio. This value may increase in the event that the 2 Contracting Authorities acquire or develop additional properties during the contract term and require the services covered by the Contracts to be performed on such additional properties. Additional properties may include without limitation residential and commercial properties and corporate facilities, The 2 Contracting Authorities reserve the right to also remove or dispose of properties, in which case the value of the Contracts may decrease. * Additional information: All requests for procurement documentation, communication and submission of tenders must be made via eTenders@Rand, which can be accessed at https://etenders.rand-associates.co.uk After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: CHSBH001

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-76581c38-bbd6-4f83-aa10-457e8ca0e699
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d7bacf6a-8bc0-4789-b983-11a01af1d2ae
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£8,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20241 years ago
Submission Deadline
6 Sep 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2024 - 31 Oct 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RAND ASSOCIATES CONSULTANCY SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
REIGATE
Postcode
RH2 7JB
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
TLD North West (England)
Local Authority
Reigate and Banstead
Electoral Ward
Reigate
Westminster Constituency
Reigate

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-76581c38-bbd6-4f83-aa10-457e8ca0e699-2024-08-06T15:54:16+01:00",
    "date": "2024-08-06T15:54:16+01:00",
    "ocid": "ocds-b5fd17-76581c38-bbd6-4f83-aa10-457e8ca0e699",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CHSBH001",
        "title": "Maintenance Services",
        "description": "The Contracting Authorities wish to appoint a Provider to undertake responsive maintenance including daytime and out of hours emergency callouts, disrepair, damp, mould and condensation works , voids and capital reinvestment works to it housing and other communal properties and assets located in the geographical areas of Liverpool City Council and Sefton Metropolitan Borough Council In addition Steve Biko Housing Association will require the Provider to undertake the following additional services; * the periodic inspection, servicing, testing and certification of domestic gas boiler and heating installations * the periodic inspections, testing, servicing, maintenance and repair of their Active Fire Safety Installations (f fire prevention/detection alarmsystems, emergency lighting installations and fire fighting equipment, * the provision of periodic Estate Services (Building and Window Cleaning, and Grounds Maintenance) * Call handling during normal working hours * Out of Hours Call handling Key characteristics of the Contracts are likely to be but not limited to: - An initial term of 3 years with an option for the Contracting Authorities to extend by a further one year , and then by a further year subject to annual performance reviews;. - IT software/system interfacing; - Provisions requiring the delivery of a customer focused service and showing commitment to value for money to the Contracting Authorities and their residents, and must be responsive to achieve collaborative working practices, innovation and continuous improvement; - Provisions for regular monthly, quarterly and annual performance meetings and reviews, early termination and also meeting, maintaining and improving KPI targets - Commitment to Social Value and community engagement . The scope of service to be delivered is further defined in the procurement documents. Economic Operators are advised that the terms of the Transfer of Undertaking (Protection of Employment ) Regulations (\"TUPE\") may apply to the workforce employed by the incumbent contractor in relation to the services to be performed by the successful Economic Operator under the proposed new contract. Economic Operators should note that the estimated value given in this notice is based on the 2 Contracting Authorities historical/current/planned expenditure and the numbers of properties and schemes currently included with their stock portfolio. This value may increase in the event that the 2 Contracting Authorities acquire or develop additional properties during the contract term and require the services covered by the Contracts to be performed on such additional properties. Additional properties may include without limitation residential and commercial properties and corporate facilities, The 2 Contracting Authorities reserve the right to also remove or dispose of properties, in which case the value of the Contracts may decrease. * Additional information: All requests for procurement documentation, communication and submission of tenders must be made via eTenders@Rand, which can be accessed at https://etenders.rand-associates.co.uk After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: CHSBH001",
        "datePublished": "2024-08-06T15:54:16+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "North West",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 8000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2024-09-06T15:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-11-01T00:00:00Z",
            "endDate": "2027-10-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/d7bacf6a-8bc0-4789-b983-11a01af1d2ae",
                "datePublished": "2024-08-06T15:54:16+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "url": "https://www.find-tender.service.gov.uk/Notice/024706-2024"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "url": "https://etenders.rand-associates.co.uk/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/f7wS2FgF",
            "name": "RAND ASSOCIATES CONSULTANCY SERVICES LIMITED",
            "identifier": {
                "legalName": "RAND ASSOCIATES CONSULTANCY SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/f7wS2FgF"
            },
            "address": {
                "streetAddress": "BELL HOUSE",
                "locality": "REIGATE",
                "postalCode": "RH27JB",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "David Miller",
                "email": "etenders@rand-associates.co.uk"
            },
            "details": {
                "url": "https://etenders.rand-associates.co.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/f7wS2FgF",
        "name": "RAND ASSOCIATES CONSULTANCY SERVICES LIMITED"
    }
}