Award

Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services NHS Norfolk & Waveney CCG/NHS Norfolk & Waveney Integrated Care Board

NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT

This public procurement record has 1 release in its history.

Award

29 Jul 2022 at 15:01

Award Notice
Summary of the contracting process

The procurement process involves NHS Norfolk & Waveney CCG/NHS Norfolk & Waveney Integrated Care Board, focusing on the provision of Lloyd George Record Digitisation Services, specifically Lot 1 - Scanning Services. This is part of the services industry and is located in the East of England, United Kingdom. The procurement method utilised was selective, following a competitive tender via the NHS England and NHS Improvement Dynamic Purchasing System. The contract has been awarded with a total value of £306,887.10 and covers a contract period from 1st July 2022 to 30th June 2023, where the tender ended on 18th February 2022.

This contract presents significant opportunities for businesses specialising in digitisation and scanning services, particularly for those that are equipped to handle sensitive historical medical records. Small and medium enterprises (SMEs) may find this an advantageous opportunity, as the procurement is suited to their capabilities. Businesses with expertise in maintaining the integrity and security of fragile records, compliance with strict medical standards, and experience in digital transformation projects will be ideally positioned to compete in this tendering process.

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Notice Information

Notice Title

Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services NHS Norfolk & Waveney CCG/NHS Norfolk & Waveney Integrated Care Board

Notice Description

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient. There are four primary reasons for digitisation of Lloyd George records: * safer care for patients * release of space within practices to provide additional consultation areas * access to the full patient record at the point of care * GP Contract commitments to digitise all Lloyd George patient records by March 2022. This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems. NHS Norfolk & Waveney CCG/NHS Norfolk & Waveney Integrated Care Board have awarded a contract to deliver their Lloyd George Record Digitisation Services This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7688c0eb-b3e0-4948-a35c-852b039b7485
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/87b9a968-8567-4ead-82c6-142ba664fb2c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a dynamic purchasing system
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79999100 - Scanning services

Notice Value(s)

Tender Value
£306,887 £100K-£500K
Lots Value
Not specified
Awards Value
£306,887 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20223 years ago
Submission Deadline
18 Feb 2022Expired
Future Notice Date
Not specified
Award Date
24 Mar 20223 years ago
Contract Period
30 Jun 2022 - 30 Jun 2023 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORWICH
Postcode
NR7 0WG
Post Town
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH51 Norwich and East Norfolk
Delivery Location
Not specified
Local Authority
Broadland
Electoral Ward
Brundall
Westminster Constituency
Broadland and Fakenham

Supplier Information

Number of Suppliers
1
Supplier Name

IRON MOUNTAIN (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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