Award

For the provision of Library Management System Software

WEST SUSSEX COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

08 Sep 2025 at 12:21

Award Notice
Summary of the contracting process

The procurement process, undertaken by West Sussex County Council, focused on the provision of Library Management System Software, primarily serving the library and archive services sector. The process has reached the award stage, with the contract being awarded to OPEN FIFTH LIMITED. The procurement was carried out through a selective method via a call-off from a framework agreement. The contract, valued at £149,582, is designated for services and operates within the region of South East, United Kingdom, specifically in Chichester. The contract tenure is set from 1 April 2025 to 31 March 2028, indicating a long-term engagement with specified software management systems, which include support for Koha, Aspen Library Engagement Platform, and Metabase business intelligence and analytics. The original tender stage concluded on 13 March 2025.

This tender presents a significant opportunity for businesses in the IT services and library management systems sector. While it was ultimately awarded to an SME, it highlights the potential for growth through subcontracting or forming strategic partnerships for similar future tenders. Companies experienced in providing comprehensive software solutions and engagement platforms for libraries would find such opportunities beneficial. Moreover, participation in framework agreements offers businesses a steady pipeline for projects, helping to establish and embed their expertise in the public sector market. While this specific tender did not emphasise suitability for SMEs or VCSEs, understanding such frameworks presents a crucial growth path for entities aiming to penetrate the government services domain.

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Notice Information

Notice Title

For the provision of Library Management System Software

Notice Description

Support of library Management System Software including Koha Library Management System, Aspen Library Engagement Platform, Metabase business intelligence and analytics.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-76e9a397-4317-44cb-8608-38d9504d3159
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/111b1189-d47d-48aa-9fd3-48e2c7faa27c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92510000 - Library and archive services

Notice Value(s)

Tender Value
£149,582 £100K-£500K
Lots Value
Not specified
Awards Value
£149,582 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20255 months ago
Submission Deadline
13 Mar 2025Expired
Future Notice Date
Not specified
Award Date
20 Mar 202511 months ago
Contract Period
31 Mar 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST SUSSEX COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHICHESTER
Postcode
PO19 1RQ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
TLJ South East (England)
Local Authority
Chichester
Electoral Ward
Chichester Central
Westminster Constituency
Chichester

Supplier Information

Number of Suppliers
1
Supplier Name

OPEN FIFTH

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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